Reversing in Payroll

[TBCgunni]

I reversed 3 payroll checks in Fund Accounting and they are not reversed in Payroll. Is there an extra step to do this....if so, does anyone know how???

[NeilZ]

I reversed 3 payroll checks in Fund Accounting and they are not reversed in Payroll. Is there an extra step to do this....if so, does anyone know how???

I'm assuming v11: You should have started in Payroll and voided the checks from there. The Payroll module would then create the transactions and place them in the Unposted Payroll queue. When you post payroll, the default is to submit those transactions to the Funds Accounting unposted transactions queue, which, when you post the Funds Accounting transactions, will reverse the original payroll transactions in FA.

That said, all is not lost (again assuming V11).

You can go into Payroll, and void the checks, thus creating the unposted payroll transactions. Then when you go to post Payroll, you can change the Posting Option from Post to Fund Accounting to Post to Payroll Module Only and thus update the Payroll module history.

Unfortunately, v10.4 does not give you the option, it will post directly to Funds Accounting. In this case you would need to delete these transactions from the Funds Accounting unposted transactions queue.

[TBCgunni]

Thank you - yes, using V.11 - sorry I did not mention that....

[TBCgunni]

Do I void all the checks - the good ones and the reversals??? Sorry - that is probably a dumb question - But I am a newbie to all this...thanks - Elida

[NeilZ]

Do I void all the checks - the good ones and the reversals??? Sorry - that is probably a dumb question - But I am a newbie to all this...thanks - Elida

Just the ones that you want to void. You should have the numbers from the reversals you've done in Funds Accounting, so the screen asks

Check numbers from (blank) to (blank).

If they're not consecutive, just enter the same number twice, and do it three times:

IE: If you have checks 1011, 1013 & 1014.

You would enter 1011 in both blanks to do that one. Then select the Void Check again, and enter 1013 and 1014.

You'll void all three checks. Then you post payroll, and post ONLY to payroll.

[TBCgunni]

Thank you - did that and when posting to Payroll module this error comes up "The bank accounts used for Elida Jacobs are diferent".....how do I resolve that?

[NeilZ]

Thank you - did that and when posting to Payroll module this error comes up "The bank accounts used for Elida Jacobs are diferent".....how do I resolve that?

That sounds like something you need to look at in your setup. Obviously there is a checking account being used that is different for some reason.

Check your pay items (salary, hours, etc) to see what is different.

Just remember, you're not going to post to Funds Accounting, just to payroll. So a difference here shouldn't cause any problem. However, when you get ready to do your next payroll, and while posting that to Funds Accounting this error came up, then you'd have an issue. Best to find out what the problem is now, before the next payroll needs to be processed.