We are starting a 3 year pledge campaign. Contributors have the option to pledge for 1, 2, or 3 years. I am debating whether to enter each year as a separate pledge range or enter it with the entire range they sign up for. We have not used the pledge module before and I'm wondering which is best for the different reports that can be generated.
We want to be able to see how much is pledged for each year, and paid for that year. It seems some reports might not do this.
Any advise before I start entering?
PLEDGE RANGE
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Re: PLEDGE RANGE
We entered three year building pledges using v9, and it worked fine. We were able to track the amounts easily, you just need to setup the report options properly. In v11, the Projected Pledge Payments report can break down how much was pledged for any period you want to report on. The Pledged/Unpledged Totals as well as the Pledged to Actual Comparison can give you additional info.Jeri wrote:We are starting a 3 year pledge campaign. Contributors have the option to pledge for 1, 2, or 3 years. I am debating whether to enter each year as a separate pledge range or enter it with the entire range they sign up for. We have not used the pledge module before and I'm wondering which is best for the different reports that can be generated.
We want to be able to see how much is pledged for each year, and paid for that year. It seems some reports might not do this.
Any advise before I start entering?
Entering three separate pledge periods will work, but if someone pledges say $3,000 for three years, and they pay $1000 the first year, then the rest on the second year, you will either have to cancel the last year pledge, or the person will show as being behind on the pledge in year 3, but overpaid on the year 2.
Just a friendly heads up for next time... this is actually a Contribution module question, not an Accounting module question.
Neil Zampella
Using PC+ since 1999.
Using PC+ since 1999.
Re: PLEDGE RANGE
We had the same issue and I entered the pledges with the range they specified, either 1, 2 or 3 years. Now when you print the contribution statements, if you choose option to print pledges, the total pledge they paid for the time period entered will show up, assuming the statement is within the time period of the pledge.
Example: Person pledges, 3000 over 3 years and pays, 1,000 the first year, and 2,000 the second year. When you print the contribution statement during the 3rd year, it will show that he has paid the whole 3.000 pledge even though he didn't pay anything the third year.
The only issue I"ve run into is having to explain to some folks that the pledge statement is the total for the whole pledge period, sometimes over multiple years. In the above example, the person might question why it shows payment of 3.000 for that pledge but no payments to that fund in the last year. The report shows the time period included but people sometimes don't catch that detail.
Now if you just enter the pledge for one year and the person only pays part of that pledge in the first year then the pledge won't show on 2nd year reports, unless you choose option to carry over unpaid pledges to next year.
Hope this helps. If you stick to entering the pledge time they specify, then all the reports on pledge balances will include any pledges still outstanding at the time you run the report.
Example: Person pledges, 3000 over 3 years and pays, 1,000 the first year, and 2,000 the second year. When you print the contribution statement during the 3rd year, it will show that he has paid the whole 3.000 pledge even though he didn't pay anything the third year.
The only issue I"ve run into is having to explain to some folks that the pledge statement is the total for the whole pledge period, sometimes over multiple years. In the above example, the person might question why it shows payment of 3.000 for that pledge but no payments to that fund in the last year. The report shows the time period included but people sometimes don't catch that detail.
Now if you just enter the pledge for one year and the person only pays part of that pledge in the first year then the pledge won't show on 2nd year reports, unless you choose option to carry over unpaid pledges to next year.
Hope this helps. If you stick to entering the pledge time they specify, then all the reports on pledge balances will include any pledges still outstanding at the time you run the report.