Items not showing up on reports!

[gospeltab]

Hi,

I am using v11.5. Recently we added 2 funds to our system. 01 is the general fund and is working great! 02 is our missions fund and 03 is our benevolence fund. I entered data for the last year for these two funds so the board could track those accounts. I entered all of the deposits for these accounts as general ledger entries. They show up in my posted transactions and I was able to reconcile the checkbooks but now when I am trying to run reports for the 02 and 03 fund all that shows up is expenses. It is not showing any of the "income" that I added. I have absolutely no idea what to do to fix this!

Thanks in advance for any help!

Deanne

[JohnDMeyers]

Run a Journal Report for each of these funds and see which accounts were affected by your transactions. If you only entered checking account and expense account transactions, there won't be any income.

Fund Accounting / Reports / Journal Report
FUND 02 to 02 (for fund 02)
set the date range to cover all the months you entered data

RUN

[gospeltab]

I printed the journal...the deposits I made debit the checking account and credit unrestricted net assets.

After I thought about it, I realized I should have entered the deposits in the contributions module for them to show up as income. I entered most of the information in Sept./Oct. but had to close both of those months...

I was wondering if I could just delete the missions and benevolence funds and just start over with those 2, but when I was reading the help pages, it looks like I would have to delete everything...

Is there a way to fix the mess I have apparently created?

Thanks!

[gospeltab]

I had another question, will it allow me to reverse transactions from months that have already been closed out? If so, could I just go in and reverse all of the deposits and redo them in contributions?

Thanks again!

[NeilZ]

I had another question, will it allow me to reverse transactions from months that have already been closed out? If so, could I just go in and reverse all of the deposits and redo them in contributions?

Thanks again!

Basically ... no.

However, you can enter a manual reversal for those transactions, BUT, you don't have to reenter them through Contributions.

The main problem you had was crediting unrestricted net assets, you should have credited an INCOME account.

You can enter new transactions by debiting checking and crediting income from within Funds Accounting

However, I would include in the large explanation area of the transaction entry screen exactly why you are doing this, and referring to the original transaction you are reversing. This way any audit will have supporting information for the transaction.

[gospeltab]

Ok...just to clarify...

I need to do a general ledger reversal of every deposit I entered that was a debit to the checking account and a credit to unrestricted net assets. Then, go in and do a debit to the checkbook and a credit to the income account for missions for all of those same deposits. This should then fix the problem and show money in rather than a whole list of expenses offset by nothing!

Thanks!

[NeilZ]

Sounds about right

However, for those deposits made last year, make sure that you give the reversals and the corrections the date of 12/31/2011 so that the corrections show up in the right accounting year.