Accounts Receivable

[hope1975]

How do I post money entered as contributions to pay invoices in Accounts Receivable and still have a record of payment in Accounts Receivable at the end of the year.

[NeilZ]

How do I post money entered as contributions to pay invoices in Accounts Receivable and still have a record of payment in Accounts Receivable at the end of the year.

OK .. now I'm confused. Are these Contributions, or are these Accounts Receivable ?? Usually, AR is used when a church has a separate store, or are doing a lot of sales type of business.

[hope1975]

They are accounts Receivables (Preschool Tuition) run thru as credit card transactions that post to Contributions. How do I transfer the information from Contribution to show the invoices in Accounts Receivable paid. Please help

[NeilZ]

They are accounts Receivables (Preschool Tuition) run thru as credit card transactions that post to Contributions. How do I transfer the information from Contribution to show the invoices in Accounts Receivable paid. Please help

That's the problem, you can't do what you want it to do. All you can do is manually enter the amounts paid in AR, then only post the transactions to AR to show the payment on the invoice.

[Zorak]

then only post the transactions to AR to show the payment on the invoice.

There isn't a way to only post to AR. It will create the transaction in Fund Accounting automatically. You would have to go to Modify Unposted Transactions and delete it before it has a chance to post in Fund Accounting. That's the only way to keep it from doubling in Fund Accounting if you are entering these as Contributions AND want them to go into Accounts Receivable as well.

[NeilZ]

then only post the transactions to AR to show the payment on the invoice.

There isn't a way to only post to AR. It will create the transaction in Fund Accounting automatically. You would have to go to Modify Unposted Transactions and delete it before it has a chance to post in Fund Accounting. That's the only way to keep it from doubling in Fund Accounting if you are entering these as Contributions AND want them to go into Accounts Receivable as well.

Aha ... good thing to know, we don't use AR here, so I 'assumed' it worked the same as everything else. You know what happens when one 'assumes' something ...

May be something to add in the next version ...