manual check written for incorrect amount

[PattiD]

I am using PC 11.1. When the bank statement arrived I found that I had incorrectly written a 9 instead of a 6 on the end of the amount of an expense check, so I am out by 3 cents. The check has been cashed by the recipient. Is there any way to change the amount in PC to be for 3 cents more in expenses? (Then I could go out and buy 3 one cent stamps to have the receipts to back it up)

[JohnDMeyers]

If you have an invoice from a vendor ending in 6, and you paid them an amount ending in 9, depending on the vendor, they owe you 3 cents.

Utility companies usually allow you a credit.

If it is a different kind of vendor, then can't you just let it go?

[PattiD]

The check was an expense check for an individual. It is only 3 cents, but of course, I can't totally reconcile with the bank statment. I wanted to fix that up, so it doesn't look bad. I'm new at this. Is it a bad thing to be out like this?

[JohnDMeyers]

No, it's not a bad thing. You should definitely be concerned about 3 cents. I'm just trying to figure out what is going on.

From your original description, it sounded like the check really ended in 9, in PowerChurch, and the check, when it cleared, really ended in 9, at the bank. Therefore, I don't see a problem when you do your reconciliation.

If that is not the case, and PowerChurch ends in 6 and the bank ends in 9, then this is what I would do. Put 3 cents in the offering and make this entry in Fund Accounting:
DB 01-1110-000 checking $0.03
CR 01-5180-000 (whatever expense account was used) $0.03

And it should be fine

[PattiD]

Thank you, John. You are right - PowerChurch ends in 6, the bank with a 9. I will do what you suggest. Thanks again!