Changing to New Year

[songbird331]

I am still pretty new at this. How do I switch from 2012 to 2013? I'm still working in 2012 and I'm not sure where to go to change.

[Jeff]

There is really not a year end closing process. Just start entering and posting your entries to 2013. When most of your work is for 2013, you can change the working month to January 2013, this will change the defaults when entering transactions and running reports. You will still be able to enter transactions in the previous months until you close them.

[songbird331]

Thank you so much...that was easy.

[songbird331]

OK...another question. When I entered contributions beginning in January, and when I post to Fund Accounting, it shows December 2012. I don't know how to change that to January 2013. Where is that found?
Thank you.

[NeilZ]

OK...another question. When I entered contributions beginning in January, and when I post to Fund Accounting, it shows December 2012. I don't know how to change that to January 2013. Where is that found?
Thank you.

If you're using V11.x, the Funds Accounting system will post it to the correct month, however, in Funds Accounting you need to switch the Working Month to January in order to see the deposits. That said, if you haven't posted transactions in Funds Accounting, the transactions are still sitting in the unposted transactions queue.

[songbird331]

I know to change the working month, but it says January 2012. Where do I go to change it to year 2013 in Fund Accounting?

[Jeff]

Go to Accounting -> Fund Accounting -> Setup -> Accounting Setup

We need to know the following information:

What month data has been closed through? (found on the General tab)

How many months can be open? (found on the Fund Accounting tab)

[PresbyBooks]

Oh thank goodness for this post. I'm having the same problem.

I am trying to post quite a bit of stuff from Jan 1 on. But I cannot choose to change the month to Jan 2013. Right now my accounting data is closed through June 2012. The lady that I took over for told me I didn't need to do anything, but that obviously isn't the case. Do I have to close the whole year before I can post to fund accounting for 2013 or can I just close up until, say August 2012?

[Jeff]

The maximum number of months you can have open is 18 months.

Since your last closed month is June 2012, the number of open months is probably set to 6. 6 Was the default number in version 9 of PowerChurch.

You can change the number of open months by going to: Accounting -> Fund Accounting -> Setup -> Accounting Setup. On the Fund Accounting Tab, change the number of open months to a higher number.

An open month means you can still post transactions to that month. When you close a month the program will prevent you from posting any new transactions to that period. It is a good idea to keep a month open until you are sure that no more entries are going to need to be made for that period. Some people do not close a month until after the year end and the whole year has been reviewed by an outside auditor. That is why you can have up to 18 months open.

[PresbyBooks]

The maximum number of months you can have open is 18 months.

Since your last closed month is June 2012, the number of open months is probably set to 6. 6 Was the default number in version 9 of PowerChurch.

You can change the number of open months by going to: Accounting -> Fund Accounting -> Setup -> Accounting Setup. On the Fund Accounting Tab, change the number of open months to a higher number.

An open month means you can still post transactions to that month. When you close a month the program will prevent you from posting any new transactions to that period. It is a good idea to keep a month open until you are sure that no more entries are going to need to be made for that period. Some people do not close a month until after the year end and the whole year has been reviewed by an outside auditor. That is why you can have up to 18 months open.

Oh that worked. Thank you SO much!!