Reversing or Voiding a check

[songbird331]

I realized after I posted a check from F/A that it was posted to the wrong month. Can this be done as a REVERSE or do I have to VOID the check and do a Manual check to correct it?

[NeilZ]

I realized after I posted a check from F/A that it was posted to the wrong month. Can this be done as a REVERSE or do I have to VOID the check and do a Manual check to correct it?

If it came from Accounts Payable, and you already posted it in Funds Accounting, then yes, its much easier to do the VOID then then Manual check entry from AP to correct everything.

If you've not posted this in Funds Accounting, you can edit the transaction in the Unposted Transaction queue in the Funds Accounting module .

[songbird331]

I was thinking this but wanted to ask before I made a HUGE mistake. Thanks for the help!

[tborgal]

Whenever I am doing something that has the potential to be a huge or even a small mistake I do a backup. This way if it does not work as desired or expected you can restore the backup and you will be back to where you were before the negative result.

[NeilZ]

Exactly Tom, a backup is always the first thing I do whenever I'm trying to fix something in Powerchurch

[songbird331]

I wrote a manual check but entered the wrong cents amount, and it's been posted to F/A. Do I REVERSE the entry? I don't have a check # to enter if I VOID the check.

[NeilZ]

I wrote a manual check but entered the wrong cents amount, and it's been posted to F/A. Do I REVERSE the entry? I don't have a check # to enter if I VOID the check.

What did you use for a check number on the manual check ?? If you use that as the check number the system will pull up every check in AP that used that code or number.

You can then go through the listed checks until you find the one you need to void.

[songbird331]

Under Check Ref I use MONTHLY STATEMENT, because it keeps my 'bills' together when I reconcile the bank statement. I tried entering that when I voided the "check" but it's too long when I put MONTHLY STATEMENT-VOID. Any suggestions? Thank You.

[NeilZ]

Under Check Ref I use MONTHLY STATEMENT, because it keeps my 'bills' together when I reconcile the bank statement. I tried entering that when I voided the "check" but it's too long when I put MONTHLY STATEMENT-VOID. Any suggestions? Thank You.

What did you use for the check number ??? That is what you should use to select the check, then void it using the system, the system will then truncate the reference line as needed.

[songbird331]

Gotcha'. It worked. Thank you!!!