Vendor change in invoice

[debbieg]

We have someone new taking over the Treasurer position and learning PowerChurch. I found an invoice in the AP module where he used the wrong vendor. A check has been written but the transaction has not been posted to Fund accounting yet. However, when I bring up open invoices, the vendor field is grayed out. are we not allowed to change that field?

thanks,
Debbie

[NeilZ]

We have someone new taking over the Treasurer position and learning PowerChurch. I found an invoice in the AP module where he used the wrong vendor. A check has been written but the transaction has not been posted to Fund accounting yet. However, when I bring up open invoices, the vendor field is grayed out. are we not allowed to change that field?

thanks,
Debbie

Since the check was already written, I believe you need to void the existing check, then reissue.

[debbieg]

Hmmm..when I reissue the check, can I use the same number? or perhaps something like "1234-NEW"? Since the check number is really what was used, I don't want to give it a totally new sequence number. does that make sense?
I mean, I realize that it won't affect the accuracy of anything in Fund Acct but if reports were run in AP, it would be confusing to see money paid to this vendor for an incorrect purpose.
Thanks,
Debbie

[NeilZ]

Hmmm..when I reissue the check, can I use the same number? or perhaps something like "1234-NEW"? Since the check number is really what was used, I don't want to give it a totally new sequence number. does that make sense?
I mean, I realize that it won't affect the accuracy of anything in Fund Acct but if reports were run in AP, it would be confusing to see money paid to this vendor for an incorrect purpose.
Thanks,
Debbie

You can reuse the same number, this way when you post to FA, it will reflect the correct information .

[debbieg]

Thanks, Neil. I will give that a try (and obviously do a backup first!).
Appreciate the help.
debbie