Adding payroll checks from before setup

[newsboy9]

Ok this may be a little strange but here's what I'm doing. I've got my January 1 amounts in the Powerchurch Accounting module and I want to go in and put in all contributions and transactions from the beginning of the year so we will have complete reports at the end of the year. I'm good with contributions and expenses but I'm having an issue with payroll. The checks that were cut before PC have slightly different tax amounts taken out and I need these transactions to reflect the checks we already cut. Do I need to just enter these all as separate transactions in the accounting module or is there a way I can edit the amounts before I post the check in the Payroll module?

Just for clarifications I can put in the transactions in any order as long as I put the correct dates on them correct? If this is correct could I put in February transactions before I've completed my January transactions? I know this will initially give me incorrect balances but that should clear up once January's transactions are complete if my thinking is correct.

This all looks like it will be great once we get it all setup it's just making sure I have every little thing setup correctly first that is difficult.

Thanks,

Luke

[Jeff]

You will probably want to enter them in Payroll so the 941 and W2s will have these amounts.

You can override the tax calculations by setting the taxtable to <None> and you can then manually enter the amount for that item.

[newsboy9]

Ok so I made a mistake and I'm not sure how to correct it.

I was entering the first payroll check for 1/3/2013 and I somehow managed to put in 2/3/13 and posted it in the month of January. So it's the wrong check number, wrong date, posted in the wrong month.

I do have a payroll on 2/3/13 but that check number was different. I stupidly posted to both payroll and fund accounting before checking thoroughly. I found where I can reverse the entry in the accounting module but how to I fix it in the payroll module? The amounts are slightly different between the two checks. Other than this mistake on my part I think we're about on our way.

Thanks

[JohnDMeyers]

To correct the wrong check in payroll and fund accounting, you should have gone into Payroll and used "Void Check".

Since you already reversed the transaction in fund accounting, this is my suggestion:

1) Reverse your reverse correction in fund accounting.
2) Go into Payroll and Void Check and post in Payroll and Fund Accounting.
3) Issue a new check in Payroll.

[newsboy9]

Ok I was able to get it fixed using your method, luckily I hadn't posted the void yet and was just able to delete it so it was easier. Thanks again.

Luke

[newsboy9]

Ok in auditing my accounts I found a problem I think.

I noticed that I have
check #11527 01/06/2013 January
check #11527 02/03/2013 January
check #11527-VOID 02/03/2013 February

This would double the amounts for January and be negative in February on my reports correct? How should I go about fixing this?

Thanks.

[JohnDMeyers]

Correct.

It doesn't look like it needs fixing. In the future, the way to "fix" it is to reconcile all bank statements before closing the month.