Wednesday Night Meals

[templebaptistoffice@gmail.com]

I am using PCPLUS 11.55, Windows 7, and I am in the process of setting up everything (accounting, contributions).

Can someone give me some guidance on the best way to set up funds (accounting and/or contributions) for receiving money from people who pay for their Wednesday night suppers? The money is received on Wednesday nights and added to the contributions deposit on Mondays. Currently, I have set up an income account under Non-Contribution Income. Should that money be deposited separately? Should it be set up as designated money so when bills are paid, I use that designated money?

Any help/advice would be very appreciated!!!

Karin Watson
Office Manager
Temple Baptist Church
Columbia, SC

[NeilZ]

I am using PCPLUS 11.55, Windows 7, and I am in the process of setting up everything (accounting, contributions).

Can someone give me some guidance on the best way to set up funds (accounting and/or contributions) for receiving money from people who pay for their Wednesday night suppers? The money is received on Wednesday nights and added to the contributions deposit on Mondays. Currently, I have set up an income account under Non-Contribution Income. Should that money be deposited separately? Should it be set up as designated money so when bills are paid, I use that designated money?

Any help/advice would be very appreciated!!!

Karin Watson
Office Manager
Temple Baptist Church
Columbia, SC

If you have a Contribution Fund setup to record this income, then there's no real need to deposit separately, other than to get the cash out of the church. Its always a good thing not to have cash in the church. We make sure that anything brought in over 100.00 is deposited either via night drop, or the next day.

That said, using a Contribution Fund setup to properly credit the non-contribution income account is a good way to track this. Having it as a temporarily restricted account to cover costs of future dinners is a good idea, but that is something that needs to be decided by the congregation's finance committee. That said, as a restricted account you can release it as needed for the dinners, thus having a good audit trail to show how the dinners are funded.

[templebaptistoffice@gmail.com]

Thank you for your reply to my question.

I've been thinking about what is best, and I feel that setting up a temporarily designated account would work best because I want to be able to use the money that comes in for the Wednesday night meals to pay for the next Wednesday night meal.

I also have the same situation for money collected in the office (by me) for personal copies, staff buying stamps for personal mail and a coffee fund. It would be good to set it up so that this money goes back to office expense. I don't want to keep adding temporarily designated accounts. How can I set it up so this money offsets my expense account?

The accountants we were using used Quickbooks and would add the money back to the expense account. You can't do that in PCPLUS 11.5 - can you?

[Matt]

Sure you can. When the money is deposited just credit the expense account.