User Support Forum

I did not see this specific question posted, but what are y'll doing about merchandise returned to a supplier that has been purchased on a debit/credit card? Another church that I consulted with has been using Fund Accounting for the return and neither of us likes that but have not figured out a better way. We use manual checks to record the transaction we purchase.

You can use a manual check to do a refund. Just put a negative amount in for the check and it will reverse the DB and CR on the associated accounts.

The advantage to using Accounts Payable and a Manual Check, is that the vendor record will get updated.

Besides that, there is nothing wrong with using Fund Accounting to do the refund.

I did put a negative amount in the manual check and we can not clear them when we reconcile the bank account. I prefer to do them in AP if possible.

cunningham1157 wrote:I did put a negative amount in the manual check and we can not clear them when we reconcile the bank account. I prefer to do them in AP if possible.

Um, you should have a refund to the debit card showing on the bank account statement, and this manual check is making that refund entry into Accounts Payable & Funds Accounting.