User Support Forum

We are switching from another progaram to PCP are in the transition phase--some things are still done in the old system and we are entering manual check temporarily. We had issued a double payroll check because our partor was going to be gone for a week. We issued a manual check through the payroll module for one week's pay and were going to adjust the amounts in the Unposted Transactions. We doubled everything, but the transaction said it was out of balance by one times the SS amount. Everything looked ok otherwise. We weren't sure if it was how we were doing it or if it was a glitch in the system.

We ended up deleting the entry, deleting the info for that date in payroll module and then changing the amounts in the payroll module and then doing a manual check and then changing the amounts back. Then it worked fine.
Thanks

Just some friendly comments on your post. It is not a good accounting practice to change a transaction in Fund Accounting that originated from the Payroll, Accounts Payable, Accounts Receivable, or Contributions modules. Rather, the incorrect transaction should be reversed in the source module, the reversal posted, and then the transaction should be reinput and posted correctly. This way you have a complete audit trail and you keep the Fund Accounting and source modules in sync.

Along the same lines, I would not recommend deleting posted transactions in the Payroll Module as a way to make corrections to these transactions.