User Support Forum

I'm new to PC 9 and have taken over the accounting for the church. I've figured out how to enter the contributions but I'm wondering if the contribution funds were set up correctly from the beginning. When I go to the the maintain list of contribution funds screen it shows the different contrib. funds but doesn't have an account number to debit or credit listed. (They all say 00-0000-000) I don't see how the prior accountant would have been able to record contributions if the system didn't know exactly what Fund and what account to CR it to and which cash account to DR it to.

In relation to this, I'm wondering if there is a way to do a balance inquiry for each of the accounts (assets, liabilities, inc. and exp.) so I can see what the prior accountant has already done. The only thing that's been done since Dec is entering and payment of payables. Nothing has been "posted" and the last month to be closed was Aug! (My working month was set to September the whole time the payables were set up and paid...is this going to mess up the whole thing?)

I have a manual and it's helpful, but I need some help understanding where my balances originated.

Any starter tips you can give me would be greatly appreciated. I'll keep reading the manual too.

lisak wrote:I'm new to PC 9 and have taken over the accounting for the church. I've figured out how to enter the contributions but I'm wondering if the contribution funds were set up correctly from the beginning. When I go to the the maintain list of contribution funds screen it shows the different contrib. funds but doesn't have an account number to debit or credit listed. (They all say 00-0000-000) I don't see how the prior accountant would have been able to record contributions if the system didn't know exactly what Fund and what account to CR it to and which cash account to DR it to.

It looks like the Contributions side was not setup properly, and that the previous accountant did not do a direct post to the Funds Accounting. To set that up, you must go into the Contributions Module and under Maintain List of Contribution Funds modify each Contribution Fund so that they point to the correct Funds Accounting accounts.

In relation to this, I'm wondering if there is a way to do a balance inquiry for each of the accounts (assets, liabilities, inc. and exp.) so I can see what the prior accountant has already done. The only thing that's been done since Dec is entering and payment of payables. Nothing has been "posted" and the last month to be closed was Aug! (My working month was set to September the whole time the payables were set up and paid...is this going to mess up the whole thing?)

I have a manual and it's helpful, but I need some help understanding where my balances originated.

Any starter tips you can give me would be greatly appreciated. I'll keep reading the manual too.

it sounds like the prior accountant was not using the Funds Account system properly, if at all. I'm not that 'up' on the accounting functionality, but under the Accounting Module, head to Funds Accounting and select Reports - Fund Accounting there you can find standard reports which should give you the information you need.

As far as understanding where the balances originated, you may have to talk to the previous bookeeper. FWIW .. I'd also have an accountant do an audit now, before you get any further into the system, so that you have an idea of what is and what is not financially there.