User Support Forum

Cannot seem to get the system to process a '$0.00' amount payroll check.

The situation is this...our Assc Pastor (part time) receives a $1000/mo housing allowance (credit Bank Acct; debit Expense line)...not a problem here.

He recently is moving closer to the church, and we are going to send his rent for him to his landlord (so that it gets there on time). We set up a Payroll Item (deduction) to process into a current liability (credit the liabiltiy account; debit the bank account)(then we write the check to the landlord, treating him as a 'vendor' in Accounts Payable (using the Liability Account, just as we would with paying withholding taxes). When we try to run the payroll check, the system returns the message, 'no checks to process'.

Playing around with it, I found if I pay him $1000.01, then the system will process it (and the numbers look correct). And being the 'number crunchers' we are, some of our people on our finance team don't want to be off $.12 for the year.

My question is this: isn't there some way for the system to process this check (it would be basically to make the transactions)?

Thanks.

One way you could work around this is to change the cedit account on the housing allowance income payroll item to be the liability account instead of the bank account. Then, delete the payroll item deduction you set up from the associate pastor's pay record. Post this housing allowance "check" in Payroll manually since you don't actually want to print a check to the associate pastor for $1,000.00. Doing the transaction this way will update the Payroll records the way you want and set up the liability for when you cut the actual check to the landlord in Accounts Payable.

Thanks for the suggestion...will try it out. Sounds like a good solution.
Thanks again.