User Support Forum

I like to make payments online sometimes, but when I do that I just enter the transaction into Fund Accounting. Is there a way to enter it into Accounts Payable without writing a manual check? I would still like to keep track of the Vendor's records even though I"m not writing them a check. Thank you!

mpccsecretary wrote:I like to make payments online sometimes, but when I do that I just enter the transaction into Fund Accounting. Is there a way to enter it into Accounts Payable without writing a manual check? I would still like to keep track of the Vendor's records even though I"m not writing them a check. Thank you!

I don't believe so. That said, nothing says you have to print the manual check. Many people just enter a 'dummy' number for the check.

I make my payroll tax deposits using EFT for both state and federal. I just create a manual check using a number like IRS-Dec 07 for the check number. I make the payee the proper agency and then post the checks without printing them. Then when I reconcile my bank account, I just clear them as normal. Now, I have vendor records as well as the correct GL stuff.

You should be able to do this for any non-check payments you make.

Hope this is helpful.