User Support Forum

We received some money that we immediately sent on to another charity. I entered it as a pass through contribution and assumed it would not count as income but it is showing up on our income reports. Specifically the "check register by fund" report.

Was I incorrect in my assumption?

Lisa K

Turning Point wrote: ↑

Thu Apr 03, 2025 4:39 pm

We received some money that we immediately sent on to another charity. I entered it as a pass through contribution and assumed it would not count as income but it is showing up on our income reports. Specifically the "check register by fund" report.

Was I incorrect in my assumption?

Lisa K

What did you use as the 'income' account for when it went through contributions? It should have been a liability account. Then when you wrote out the check the liability account should have been used as the 'expense' account. In both cases, your checking account should be used for the debit and credit respectively.

All that said, if you wrote a check, it will show up on the check register. That doesn't reflect income, that reflects what you have in the checking account. Your I&E report should not reflect any income whatsoever for that contribution.

When the money came in I posted it like this:

01-1120, Checking, DB $500
01-2310, Pass Through, CR $500

Then when we paid it out I posted this:

01-1120, Checking, CR $500
01-2310, Pass Through, DB $500

Is that wrong?

This is the first time I've done this so I'm pretty confused. Thanks for all your help!

Turning Point wrote: ↑

Wed Apr 09, 2025 11:51 am

When the money came in I posted it like this:

01-1120, Checking, DB $500
01-2310, Pass Through, CR $500

Then when we paid it out I posted this:

01-1120, Checking, CR $500
01-2310, Pass Through, DB $500

Is that wrong?

This is the first time I've done this so I'm pretty confused. Thanks for all your help!

Again ... if you write a check, it will show up on the check register. That does not reflect income, if it appears on the Income & Expense report, then that's a problem.

Looking at what you entered the transactions are correct, and that should not show up as income on the I&E report. You really should not be looking at the check register for that information.