User Support Forum

We are a new Church and had our first wedding a few weeks ago. The church purchased the flowers for the ceremony with the agreement that the couple reimburse the church for the amount spent.

If I used the AR module and created an invoice with the credit going towards Flower Guild Income Account, what happens when I receive and record the payment. DO I just create a manual deposit slip and deposit it in the bank or is there another step to create the deposit? I hope that makes sense.

Thank You!

pcu55303 wrote:We are a new Church and had our first wedding a few weeks ago. The church purchased the flowers for the ceremony with the agreement that the couple reimburse the church for the amount spent.

If I used the AR module and created an invoice with the credit going towards Flower Guild Income Account, what happens when I receive and record the payment. DO I just create a manual deposit slip and deposit it in the bank or is there another step to create the deposit? I hope that makes sense.

Thank You!

OK , this may be long winded, but it will give you the entire set of steps.

When you receive the payment, you should use the Maintain Open Payments function of Accounts Receivable. There you will be able to select the open invoice, enter information about the payment, as well as select the debit account (checking account usually) to use.

When you select the Post to paid items file and Fund Accounting the system will create a transaction, just as it does for Accounts Payable, and put it in the Unposted Transactions queue of Funds Accounting. When you then post in Funds Accounting, that transaction will update the proper accounts.

All you have to do then, is create a deposit slip for the payment, and drop it at the bank.

Thank you AGAIN Neil!
I was thinking along those lines

I did these steps to show payment of an Awana order. My accounts receivable has no amount shown in it and my account associated with the Awana item shows a zero balance. I am trying to find where this payment is. Please help!

lbclbc wrote:I did these steps to show payment of an Awana order. My accounts receivable has no amount shown in it and my account associated with the Awana item shows a zero balance. I am trying to find where this payment is. Please help!

Can you find the original invoice ?? Have you posted the transactions ??