bank transfers

[kimvdh]

We pay our rent with an auto transfer from our general account into our landlords account
how do i "pay" the monthly rent invoice as no check is written

we also pay our staff salaries this way so i have 3 monthly things to process that are transfers not cheques... (we don't use the payroll mod. as we are a canadian church)

thank you for all your help!

[NeilZ]

We pay our rent with an auto transfer from our general account into our landlords account
how do i "pay" the monthly rent invoice as no check is written

we also pay our staff salaries this way so i have 3 monthly things to process that are transfers not cheques... (we don't use the payroll mod. as we are a canadian church)

thank you for all your help!

FWIW ... on your point 2, just because you're in Canada, doesn't mean you can't use the payroll module, it may take some tweaking, but I'm fairly sure you can adapt it for use there.

Anyway, the way to do this, even though you don't have an invoice, is to create a Vendor record for your landlord, and create a Repeating Item in Accounts Payable to cover your rent payment. Set the release action as Manual Check, and in the Description you enter something that will easily describe what the transfer was for, something like EFT Rent.

ssac1.jpg

In the screenshot above, this Repeating Item is going to pay the pastor's Pension dues for the month.

Then every month, when the bank notifies you of the auto-transfer, you release the Repeating Item, and a manual check is created, which you then post to Funds Accounting as normal.

ssac2.jpg

In the screenshot you'll see why I suggest that you put something in the Description that will flag this as the rent payment and an EFT transfer. It uses that as the check number.

You can do the same with the Payroll, you can set up the Repeating Item with all the necessary information and proper accounts to credit/debit, and just change the amounts as required.

Hope this helps.

[kimvdh]

Yes thank you!