Is the Payroll Register Disconnected?

[Roy MacLean]

I'm transferring the church books from QuickBooks to PC+. Everything is going swimmingly on basic accounting, but I'm having a tough time getting my head around payroll. The payroll registry works fine and reports accurately, but...when I ask for a check register report from fund accounting, the payroll registry is a no-show.

On top of that, the pastor wants his check cut by a local check processing company (the only check I have to cut, BTW,) so here's what I'm thinking of doing:

Add a new account (Executive Salary) as a debit. Add another new account (Payroll expenses) as a debit. Then enter an offset to the primary fund account as a credit. IF my thinking is correct, this will bring payroll into the primary account check register and establish an account for whenever we bring the payroll processing company online.

How's my thinking on this? Any other ideas?

[JohnDMeyers]

I'm not understanding a few things. You say, "the payroll registry is a no-show".

The check register report will show you your payroll checks, not the payroll "registry", although I'm not sure what you mean by registry.

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Next. You say, "Add a new account (Executive Salary) as a debit. Add another new account (Payroll expenses) as a debit. Then enter an offset to the primary fund account as a credit."

There are six categories, Assets, Liabilities, Income, Equity, Expense, and Transfers.

Which category are you thinking of for "Executive Salary" and "offset to the primary fund".

I figured out that "Payroll expenses" is an "Expense".

Sorry to be so picky, but we have to both speak the same language before I can offer any help.

[Roy MacLean]

Thanks for the reply: Executive and Payroll Expense are expenses...and as shown on the chart on page 190 of the manual, they are debits. The Fund would be listed as an asset and, therefore listed as a credit.

The way I see it, I would be in balance.

[JohnDMeyers]

So, are you thinking that you will have something like $500 for the actual salary, plus $30 fee for payroll processing? If so, I would set it up like this:

CR 01-1110-000 checking $530
DB 01-5120-000 Executive salary $500
DB 01-5730-000 Payroll expense $30

(account numbers and amounts are my own, you can adjust as necessary)

[Roy MacLean]

PRECISELY!