adding invoice or manual check to wrong working month

[mariecouch]

Is there a techinique to correct the working month when an invoice or manual check has been entered under the wrong working month? This is a mistake I've made numerous times and my current process involves deleting the wrongly entered transactions and ere-entering under the correct month. Is there a better way to accomplish this?

Marie
Treasurer, St Paul UMC, Bloomfield Hills, MI

[NeilZ]

Is there a techinique to correct the working month when an invoice or manual check has been entered under the wrong working month? This is a mistake I've made numerous times and my current process involves deleting the wrongly entered transactions and ere-entering under the correct month. Is there a better way to accomplish this?

Marie
Treasurer, St Paul UMC, Bloomfield Hills, MI

I believe in Version 11 and 11.5, the date on the check or invoice is used to determine the working month when you post to Funds Accounting. In earlier versions you should reverse the transaction in Accounts Payable, enter the correct data, and then post to funds accounting to correct these issues.

That said, I believe you should be getting a notice prior to posting to Funds Accounting about the working month. I don't have a version of 10.5 setup any longer to verify that.

[Zaina]

Once it is posted into Fund Accounting, you will need to reverse and reenter, restore a backup made prior to posting, or better would be to go into the module that the transaction originally came from and void and reenter making sure to post to the correct month. This is a 'better' option because most people find it easier to do this way and it makes it very clear why that transaction was changed throughout the system.

Accounts Payable, Payroll, Contributions and Accounts Receivable only care about the date of the transaction not the month it was posted to Fund Accounting. So as long as it isn't posted IN Fund Accounting yet, then you can go to the Modify Unposted screen in Fund Accounting, change the posting month, save and post.

Neil is correct that in version 11.5 you have the option to have all of the transactions use the date to determine the posting month automatically. So you can post transactions in many months at one time instead of one month at a time.

[mariecouch]

Thank You!!