User Support Forum

I voided a check in a closed period, so it won't show up in the reconciliation or the account it was applied to, what do I do?

dpetherbridge wrote:I voided a check in a closed period, so it won't show up in the reconciliation or the account it was applied to, what do I do?

Not much you can do ... that period is closed, and once closed .. there's no reopening it.

How far back was the check ??

The check was issued in June. I assume I will have to do a journal entry to reverse the checking account credit and expense debit. Then there is the question of reconciliation of the checking account.

The unreconciled check from the closed period will still be in the reconcile window, because it never cleared, and so will the void.

I'm not sure I understand the problem.

Yes the original check shows in the reconcile report but the voided check does not because I can't post it because it was in a closed period. Unless I'm missing something?

I post the void in the current period.

Thanks, that makes sense to me. Thanks.

John -

I am not sure what you mean by posting a VOID to the current period, how do I do that? I have a similar situation, but it involves a check that was written 12/13/2011 and that month is still open. The check had not cleared by 12/31/2011 so it was carried over into 2012. I have carried that unreconciled check for 13 months and without giving it much though I VOIDED it after the family gave me permission to do so (the check has been misplaced/lost). I posted it to 12/13/2011, which remains an open month for me until I make my first 2013 transaction. I have to close DEC, 2011 before I can post anything to JAN, 2013. After realizing that I probably should not have done that, I restored a backup that I had just made prior to the transaction posting, however it is still showing as a MANUALLY VOIDED check. I am not sure what to do now. Can I manipulate the date on the manual VOIDED check and change it to 12/31/2012? I have to do something quick because I need to close that month (DEC,2011). I thought POWERchurch would allow you 15 months open, I have version 11.5.

RLM wrote:John -

I am not sure what you mean by posting a VOID to the current period, how do I do that? I have a similar situation, but it involves a check that was written 12/13/2011 and that month is still open. The check had not cleared by 12/31/2011 so it was carried over into 2012. I have carried that unreconciled check for 13 months and without giving it much though I VOIDED it after the family gave me permission to do so (the check has been misplaced/lost). I posted it to 12/13/2011, which remains an open month for me until I make my first 2013 transaction. I have to close DEC, 2011 before I can post anything to JAN, 2013. After realizing that I probably should not have done that, I restored a backup that I had just made prior to the transaction posting, however it is still showing as a MANUALLY VOIDED check. I am not sure what to do now. Can I manipulate the date on the manual VOIDED check and change it to 12/31/2012? I have to do something quick because I need to close that month (DEC,2011). I thought POWERchurch would allow you 15 months open, I have version 11.5.

With version from 10.4 on up, you can have 18 months open at any one time. All you need to do is change the number of months under the File -> Preferences -> Accounting Setup Funds Accounting tab.

Thank you Neil!