User Support Forum

Hi,

I printed some checks this morining and the last 5 needed to be re-printed. I re-printed them immediately and everything came out OK. I do not see the original 5 check numbers in Accounts Payable --> Maintain Open Invoices. The re-printed checks are showing up exactly as they should be. That being said, all appears to be correct. Since this is the first time I have had to re-print check(s), my question is: "If the reprint process appears to have worked correctly, is there anything else I need to do within PC + Ver. 11.5 to account for the original 5 (that needed to be reprinted)?" Thanks for your assistance. John B.

Hunger Mountain wrote:Hi,

I printed some checks this morining and the last 5 needed to be re-printed. I re-printed them immediately and everything came out OK. I do not see the original 5 check numbers in Accounts Payable --> Maintain Open Invoices. The re-printed checks are showing up exactly as they should be. That being said, all appears to be correct. Since this is the first time I have had to re-print check(s), my question is: "If the reprint process appears to have worked correctly, is there anything else I need to do within PC + Ver. 11.5 to account for the original 5 (that needed to be reprinted)?" Thanks for your assistance. John B.

John,

if you don't see the numbers in Powerchurch, in Accounts Payable or Funds Accounting transactions, then don't worry about them, you may want to make a note of this in your records somewhere for auditing purposes. I would think a note in your bank statement for that month may do it.

The reprint process doesn't do anything to show the original check numbers that were reprinted. There are 2 ways you can add these checks into PowerChurch so that people will know that these checks are not missing.

METHOD #1- Accounts Payable
- In AP select maintain manual checks
- Add a manual check to the "VOID" vendor. This is a special vendor automatically in the system. This will create a 0 dollar check and add the "-Void" to the check number.
- In the note area add a reason why this check is being voided.
- You may need to adjust the bank account number, if you have more than one checking account and these checks were not written from you primary checking account.

METHOD #2 - Fund Accounting
- Enter a transaction and add "-VOID" to the end of your reference (ie. 1234-VOID)
- This will allow you to post a 0 dollar check to your bank account
- Enter a note in the note area why this check is being voided.

Post these entries like any other transactions.

These checks will now show on check register and account activity reports so there will not be any concern about "missing" checks.

Thanks Jeff and NeilZ for your helpful suggestions. Have a Wonderful Holiday Season!

Blessings,

John B.