Hello,
What suggestions would you have for aprocess with paying bills? For example when our bills come
the Church Secretary makes a copy of the bill and gives it to the Church Treasurer. The Treasure then
enters the transaction into Powerchurch. Checks are then written based on funds and due date, this is
done every week, but is not working as the Treasurer is missing due dates. I might add that she is new in
this position and using Powerchuch. I am also new and am trying to assist. Any advice would be helpful.
Procedure for paying bills
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Re: Procedure for paying bills
I'm the treasurer for our church. Bills are put on the counter of our accounting room. I usually come into the church to write checks twice a week. Usually on Wed. and either Sat. or Sun. Checks require two signatures which sometimes delays when a bill gets paid. Then I enter them in Power Church two or three times a month. All recurring bills are set up as repeating items. Even the interest and service charge for our bank accounts which are entered as transactions in funds accounting. All checks and debit card purchases are entered as manual checks.
Since your treasurer enters into Power Church first, I'm going to assume she is using invoices. I've never used them since we only use manual checks. If she isn't using invoices, maybe reverse the order, write checks and then enter into Power Church.
Next I am not necessarily expecting an answer but just to give you something to think about.
I have to ask why are bills being paid late. You mention paying based on funds and due date. Does that mean some are late because you don't have the money when they are due? Are they late because they are overlooked? Secretary not getting them to the treasurer on time? Those are some possibilities, some more likely than others.
If you explain your process maybe someone here can help trouble shoot it.
I occasionally come here to to read through the accounting module forum. I have had problems and remembered reading someone having a similar problem and came back here for the solution. There are some great people here.
Eugene
Since your treasurer enters into Power Church first, I'm going to assume she is using invoices. I've never used them since we only use manual checks. If she isn't using invoices, maybe reverse the order, write checks and then enter into Power Church.
Next I am not necessarily expecting an answer but just to give you something to think about.
I have to ask why are bills being paid late. You mention paying based on funds and due date. Does that mean some are late because you don't have the money when they are due? Are they late because they are overlooked? Secretary not getting them to the treasurer on time? Those are some possibilities, some more likely than others.
If you explain your process maybe someone here can help trouble shoot it.
I occasionally come here to to read through the accounting module forum. I have had problems and remembered reading someone having a similar problem and came back here for the solution. There are some great people here.
Eugene
Eugene