User Support Forum

We have just set up a merchant account to accept debit cards. I assume we would just enter these transactions as cash contributions.

My problem is that we use the accounting module as well, and if we post these contributions to the accounting module, the amount will not reconcile with our bank deposit because the fees are deducted before the money goes in the bank.

Just curious how other PC users handle credit/debit card contributions. The fees are actually an expense to us for providing the ability to use credit cards, just like a bank fee for making a deposit into our account. I saw another post where a user considered Paypal fees charged as a service provided to the user and did not give them full credit for the contribution. I disagree with that...the Paypal fees are not a service provided to the contributor...they are an expense to the church.

My question is how to deal with the direct posting from the contributions module not reconciling with the actual deposit to our bank account.

Thanks...

colmi wrote:We have just set up a merchant account to accept debit cards. I assume we would just enter these transactions as cash contributions.

My problem is that we use the accounting module as well, and if we post these contributions to the accounting module, the amount will not reconcile with our bank deposit because the fees are deducted before the money goes in the bank.

Just curious how other PC users handle credit/debit card contributions. The fees are actually an expense to us for providing the ability to use credit cards, just like a bank fee for making a deposit into our account. I saw another post where a user considered Paypal fees charged as a service provided to the user and did not give them full credit for the contribution. I disagree with that...the Paypal fees are not a service provided to the contributor...they are an expense to the church.

My question is how to deal with the direct posting from the contributions module not reconciling with the actual deposit to our bank account.

Thanks...

FWIW ... our fees are debited from our checking account once a month, and not from the transaction.

What you may have to do is add a weekly transaction to adjust the checkbook for the deducted fees.