User Support Forum

Hello,

Our church is sponsoring and orphange with church families sponosoring individual orphans. Each month the church will send the orphange a check for the committed amount. Should I treat this commitment like a standard pledge, or should I use the accounts receiveable module to bill families for the amount committed. If I did that would I still be able to give them contribution statement at the end of the year for tax purposes?

The church will send the amount comittted regardles of what comes in we just need a way to "remind" folks if need be and track what is coming in and going out

I am new at this so any help would be greatly appreciated. We are using PC ver 9

Thanks
Dave

Dave Farrington wrote:Hello,

Our church is sponsoring and orphange with church families sponosoring individual orphans. Each month the church will send the orphange a check for the committed amount. Should I treat this commitment like a standard pledge, or should I use the accounts receiveable module to bill families for the amount committed. If I did that would I still be able to give them contribution statement at the end of the year for tax purposes?

The church will send the amount comittted regardles of what comes in we just need a way to "remind" folks if need be and track what is coming in and going out

I am new at this so any help would be greatly appreciated. We are using PC ver 9

Thanks
Dave

With Accounts Receivable, you would have to issue an invoice.

If you want a yearly contribution statement, you will have to use the contributions module.
If they do pledge a fixed amount per month, then you can setup a pledge for this. You will need to setup a separate contribution fund to track the contribution and pledges.

Neil,

Thanks for the help. Next question
I set this up as a pass through account. We get the contribution and cut a check to the church that takes care of the orphanges. I set the account up a 2330 (Liability) Did I do that right?

Under what account series would I set up the pledge fund?

Thanks
Dave

Dave Farrington wrote:Neil,

Thanks for the help. Next question
I set this up as a pass through account. We get the contribution and cut a check to the church that takes care of the orphanges. I set the account up a 2330 (Liability) Did I do that right?

Under what account series would I set up the pledge fund?

Thanks
Dave

Can't help you with the accounting, but the v9.0 manual does have some info on pass-thru accounts.

On the contributions side, you will want to setup the pledge fund to point to the pass-thru ... however, I'm on travel and don't have access to either the manual, or my test setup, so I can't be more specific.

I'm coming into this late, but I think that both your regular contribution fund and the pledge fund can both point to this liability account for your pass-thru. Then, you just have one debit line on your check when you write it to the orphanage.

I think I got it now except I goofed up when I set up the cuntribution fund and had it debit 02-1130 (OAIM CHecking) and credit 02-2330 (OAIM Orphans) I should have had it debit 01-1110 (OACF Checking) and credit 01-2330 (OACF Orphans). I already changed the Debit and Credit in maitaining list of contribtion funds so that is correct now.

However, I had already posted the transactions before I realized the wrong fund was debited and credited. To further compicate the matter I already deposited the contribution to the OACF Checking acount at the bank.

How do I fix this so that the 01 and 02 fund checking accounts balance properly? I need the contribution to go to the 01 fund

Thanks
Dave