Closing the Accounting Year

[Zaphod]

We have provided some documents on closing the end of the year. They can be found at http://www.powerchurch.com/support/kb/k ... icle_id=16.

Hopefully, the answers to your questions regarding year end can be found in these documents. If not, you can call our office at (800) 486-1800. Please be aware that since this is our busiest times of the year, you can expect longer hold times than usual. We will always return your call the same day, but it may take longer than you are used to.

Thanks!

EDIT: The above article can now be found here:

http://www.powerchurch.com/support/kb/k ... icle_id=16

NB: This applies to v8.5 and prior. Closing in v9 and above is just like closing any other month. Since you have access to your prior year info in the new year, you can run reports at any time.

[Arlen]

We have provided some documents on closing the end of the year. They can be found at http://www.powerchurch.com/support/kb/k ... icle_id=16.

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[NeilZ]

We have provided some documents on closing the end of the year. They can be found at http://www.powerchurch.com/support/kb/k ... icle_id=16.

404 Not Found.

If I remember right, the PC+ website switched to a database of articles, rather than individual pages.

Try this link:

http://www.powerchurch.com/support/answ ... icle_id=16

[Zaphod]

Thanks, Neil. We've been trying to track down all the broken links in the forum due to this change. We've missed a couple!

[Zaphod]

Note that this article apples to 8.5 and prior when talking about the closing procedure. In v9, you close your last month and keep going. You'll still be able to run the necessary reports after year close if you forget something.

[swm]

I have PC Version 9 and I closed December 2004. In previous versions, we went into month 13. There is no month 13 in version 9. There is no option to close the year.....so help me understand. When I close the 12th month December 2004 - that's all I need to do? I don't need to close the year? It goes right into January 2005 on its own. And it looks like I can start entering Jan. 2005 entries and also have access to 2004 reports at any time. Am I perceiving this correctly?

Thank you

[Zaphod]

That's exactly right. You can actually change your working month to January, continue working and posting, and then when you are ready to close your year, you just close your last month - in this case December. There's no longer any need for a month 13. It's always a good idea to make a backup prior to closing a month, doubly so for the year, but it's not the issue it used to be since you are able to run reports for the prior year. Before, you had to have all your proverbial ducks in a row before you closed the year. In version 9, it's like water off their backs.

How's that for a mixed metaphor?

[RebeccaH]

I remember being able to run a report "Year Start Balances" once I had closed the accounting year. How is that accomplished in V9?

[mikethekey]

I was under the impression that I could put in year end entries after I closed Dec---apparently I was wrong, and now I have some year end entries given to me recently by the auditor, that I need to enter into 2004. How can I enter them without skewing 2005 data. Is there any way I can open up Dec again, using the Foxpro Database Manager? I have used the Database Manager, so I am somewhat familiar with it, even though all I have used is the "Edit " command.

"Stuck in the time machine mud"

[Zaphod]

Mike, in 8.5 and prior, that's what month 13 was for. Now, in v9, you can leave December open, change your working month to January and continue on. You can post to any open month (you can have up to 12 months open at any given time, spanning fiscal years), but once a month is closed, you can no longer post into it. In 8.5 and prior, you could post to a prior month, but since you no longer have to close a month until it is indeed closed, that's no longer necessary.

Rebecca, sorry I didn't see your post earlier, you can get a YSB report by running the trial balance report and checking the appropriate option.

[mikethekey]

Zaphod

I realize that now the "hard way",(that is, the differences between 8.5 and 9) but is there any extraordinary way, using the Database Mgr, that will allow me to go back in time and open Dec, so that I can post the year-end corrections into 2004. These are entries requested by our independent Auditor. I still have January 2005 open, but if I enter them to January they will skew the 2005 data, because there are some income and expense items etc. that need to be added.

Hoping to be able to go back in time

Mike

[JohnDMeyers]

It would like your auditor would let you make 6-year-old corrections in the current year referencing the problem that was found. Most accounting systems do not allow for changes that far back.

To say it another way, if I was allowed to go back in time and make changes, I would nullify the annual business reports for the last 5 years.

It is better to say, "we finally got around to auditing 2004 (which is a good thing), and these are the changes that we will make, now, to rectify some items that were incorrect then. (and the items had better be presented in shirt-sleeve English!)

[tborgal]

John,

The auditor was not asking for adjustments to go back 6 years, but just 6 months. That was posted in June 2005. It just took 5 years for you to find it.

[JohnDMeyers]

Oh, ok. That's what I get for jumping in at the end of a conversation.

[alexisparkchurch]

I am just starting to use the power church program which someone else previously set up but did not use. I entered contributions and then went to post them and received an error message that my current year is January 2012 and I that my year has been closed through to December 2011. Is there any way to change these dates so that I can post transactions for January 2011?