CoveBaptist wrote:Still being relatively new to Powerchurch, we have been passing all moneys through the contribution module. This includes pass thru funds such as donation to mission projects, payments for trips, purchase of ministry items such as shirts, purchase of event tickets. After printing year end contribution statments, we realize this presents an issue with not all of these items being considered tax deductible. Is it possible to wipe out all the contribution funds and re-structure the numbering system so non-tax deductibel itmes fall into a particular number range. Thanks for any advise.
You can, but unfortunately, you won't be able to do any renumbering of the existing funds. You can stop using them and create new ones outside of the tax deductible range. You can then delete the old ones after the proper amount of time, usually three years. However, for those specific funds for deductible contributions, you MUST keep them for at least three years per the IRS.
However, in Version 11 you can set the contribution fund to a specific Type
to get around this issue. You can create fund types of Tax Deductible
and Non-Tax Deductible
, assign the various Contribution Funds to each type, and only select the type you want to include on Contribution reports.
That said, for things like sales of shirts, event tickets, etc, I would not use the contribution module to track this. What we used to do was have the treasurer do the deposit of these items, and enter the transactions directly into Funds Accounting.
I've also seen churches use the Accounts Receivable module to track such sales.
Hope this helps.