User Support Forum

That worked!! Whew! Thanks

The two accounts that don’t show up in the drop down box for “Release Restricted Funds” were set up manually. But a couple of other accounts that do show up in the drop down box were also set up manually. The two that don’t show up were the last two that I set up. I couldn’t use the Maintain Donor R...

I have set up a Temporarily Restricted Account for new Choir Books. I set up an Equity Account 3270-114, an Income Account 4270-114 and Temp Restricted Release Account 4870-114 and an Expense Account 5270-114. I set up several Temporarily Restricted Accounts this same way at the same time. But when ...

I have accidentally voided a check twice in AP and have already posted it to Fund Accounting. The Vendor Activity Report shows a negative balance for this particular vendor and when I View Posted Transactions in Fund Accounting there are two Voids for the same check number. How do I fix this? Thanks

I am having difficulty reconciling my checking account balance with what PCP Ver 9 says we have. I have printed out the Check Register By Fund and doubled checked all deposits and withdraws and they all match and they are all in the correct column (i.e., debit vs. credit). I think the problem may be...

I talked about this with a retired person at my church that has used other software similar to PCP. She understands “Fund Accounting” but did not know how to set this up in PCP. My idea was to go through the “Maintain Chart of Accounts” screen by adding a new account. Using the “Maintain List of Don...

This sounds workable; less time consuming than re-entering all the envelope number contributions. Thanks! :D In my search for trying to figure out how to get the Contributions Module to transfer into Fund Accounting using my new Chart of Accounts (which BTW has the same Contribution Fund numbers as ...

I have reset my Chart of Accounts, but now find that I cannot post the old contributions to this new COA. Is there a way to update Fund Accounting if PCP does not have any “unposted’ contributions?

I want to set up a new savings account in my existing Chart of Accounts for a $5000 starting balance. But $1300 is “restricted” money because it was contributions specifically earmarked for specific accounts. The other $3700 can be used to meet day-to-day expenses if we need to, but only in an emerg...

I had this same problem when I first set up Fund Accounting because I had the wrong amount of money in the checking account. I did a Search on the Forum for “Changing Checking Balance” and found several previous postings that dealt with this problem. I entered the transaction in Fund Accounting by d...

I printed an Unposted Transaction Report on the Fund Accounting Module after working in the Accounts Payable Module. In the Accounts Payable Module I set up the invoices, created manual checks, verified the unposted AP transactions, and then posted them to the AP module. I then went into the Fund Ac...

Thanks for this hint. I just "assumed" you needed to include the debit account when setting up the vendor. I will now leave it blank, which will "force" me to put in the correct debit account when paying the "vendor" later. Thanks! I agree with the previous two respnses and we do the same thing. Eac...

I am really glad to hear you have a "Counting Team." I am not an accountant, but from all I have read it is a good idea to have one person counting the money and making the deposit and a different person keeping up with the transactions (i.e., the treasurer). I will bring this up to the BOD. Thanks ...

Hi Lois: I am new to PCP but I have been adding each individual church member who submits a receipt for payment as a new “vendor.” This way you will have a record of how much was paid to each individual and for what expenses. I think using a “Misc” vendor name over and over again will make it diffic...

Thanks for posting a response. I’m not sure if all your answers apply to my situation. Here are your responses and my comments: “The difference in the beginning balance for the check register and the account activity is probably being caused by a transaction dated in the wrong period.”. . . . . “If ...