re-activated account and contribution problem

[mmharrison]

I re-activated my act. to begin with new accounts this year (new ministry), and when I asked the tech support if I would lose my contribution info (and she so no) I was referring to personal information of all past contributors (had another ministry for 9 years using this software), not the actual recorded contributions recorded this yr. I ran back-up reports and printed all contribution statements and reports before starting over. After re-entering my Jan. info, and reconciling it, I discovered the contributions had doubled on individual statements for Jan. because I had re-entered them, as well as act. info. What to do?

[NeilZ]

I re-activated my act. to begin with new accounts this year (new ministry), and when I asked the tech support if I would lose my contribution info (and she so no) I was referring to personal information of all past contributors (had another ministry for 9 years using this software), not the actual recorded contributions recorded this yr. I ran back-up reports and printed all contribution statements and reports before starting over. After re-entering my Jan. info, and reconciling it, I discovered the contributions had doubled on individual statements for Jan. because I had re-entered them, as well as act. info. What to do?

Other than restoring from a backup, you won't have much choice but to reverse your new contribution entries. Once you do that, and then Post Contributions all your Contributions data will be corrected. When you post and use the Update Funds Accounting option, that will create the Funds Accounting transactions that will reverse the previous deposit and put them in the Unposted Transactions queue of F.A. Once you then post in Funds Accounting, all your accounts will be corrected.

What version of Powerchurch are you using?? The reason I ask is that in V11, Contributions reversals have been made a 1 click action. Otherwise, you'll have to use the Enter Contributions function, and enter a negative amount for each date and fund against every contributor you added contributions to.

Just some background information. Restarting accounting does not do ANYTHING to Contributions. There is no direct interface between the two, and there are no shared data tables. When you restart accounting, you're basically wiping clean the accounting tables, which include accounts payable, receivable and payroll.