Question

[covered]

When entering transactions into fund accounting, such as things from bank statements. For example my stamen that's the list of deposits made towards the account, do I enter that in in fund accounting?
Also my contributions were not transferred over to fund accounting do I enter those in also? Or should I just do it by day of deposits-contributions collected. Ex: deposit 2/3/13- $1160 tithes $396 general offering $205 building fund $13 etc.
Will I enter the transaction like that in fund accounting? (But make sure I have a balance ledger)

[Matt]

Any transaction that either increases or decreases the balance in your bank accounts (checking, savings, etc.) ultimately needs to be entered in Fund Accounting. However, most transactions should be initially entered in the Source module, then flowed to Fund Accounting. For example, the deposits from contributions should be initially entered in the Contributions module. Then when posting, select the option to post to both the Contributions module and Fund Accounting. The system will flow an entry to Fund Accounting. Same thought process with checks. These should be initially entered in the Accounts Payable module (for Vendor payments) or Payroll (for payments to employees), posted in these Source modules, and flowed to Fund Accounting.

[NeilZ]

Just a note ... if your Contributions are NOT posting to Funds Accounting when they are posted, you may need to check the default POSTING OPTION being used.

Head to File -> Preferences -> Contribution Setup. If the option listed under Post contributions to is not Update Funds Accounting change it to that before posting the next set of Contribution. This will set the default for Contributions. Then the only way future contributions are not flowing over to Funds Accounting would be that whomever is posting manually changes that when they post.

I also believe the answer you're looking for on those weekly Contribution deposits that did not flow over is yes, you should manually create the transaction in the way you described.

The following transaction is an example, you would use your own account numbers:

Code: Select all

Acct Num       Account Description       Debit       Credit
01-1110-000   Checking                     1500.00
01-4031-000   Tithes & Offerings                        1300.00
01-4324-000   Deacon's Fund                              200.00      

[covered]

Ok I think I understand what u said. But to be sure, let me see.....
Ok I will enter everything through fund accounting since the contributions didn't roll over.( well the only one rolled over was for December 2013)correct?
So do I need to put anything off my bank statement into fund accounts ie. deposits that were made?



Another question. What if the amount that I input for contributions made does not match what a deposit says on the bank statement?

[Matt]

By default, the bank statement amount is correct. So you'll need to adjust the Contributions amount you enter to agree with the actual deposit amount.