Backup adm

[SBCTrustee]

Hello Everyone,

I am an accountant, so I need your help.

Our Computers are networked. We have an overworked network administrator. I know that he makes network backups periodically, however, I don't want to depend on his needs.

I make backups weekly to a harddrive (drive b) on the network. I don't know how he has been able to set that up. We I get home on Sunday, I transfer the backup to my home computer's harddrive using GOTOMYPC. (This works very well). Our files are too large to fit on a floppy.

I then copy the backup, using a file copy program to a CDR. Then I restore the file from the CDR to a copy of PC+ V9 on my home computer.

Now that the year is ended, I was thinking of backing up some of the major accounting reports, income & expense, Journal Report, etc in word & pdf formats for archive purposes as well at year end.

I have two questions:

1) Is there a better way to handle my backup procedure?
2) Is there value in saving the reports in other formats?
3) Should I just retain the 12/31 PC+ V9 backup or should I save the other PC+ backups as well.

Tom

[Zaphod]

1) The one thing that would streamline this whole process would be for you to make your backup directly to CD at the church. Of course, if you don't have a CD burner at the church, your solution is appropriate.

2) It's not as big of a deal in v9 as it was in older versions to have a hardcopy of your reports at year end since you can now go back and run reports for detail even after the year is closed. However, it never hurts to have those reports available to you.

3) Given your backup process, it sounds like saving multiple backups would be trivial. There's no good reason *not* to do it. I'd certainly save a monthly backup, and at least the weekly backups from the previous month. You never know when you may need to revert back to a prior data set due to some horrible error you may introduce.