Re: Deleting previous years
Posted: Fri Oct 06, 2017 2:12 pm
How far back do you want to go? I'd do a backup using the Powerchurch Backup utility, then start with the oldest year you want to remove. See what happens, see if there are any issues. If you don't see any, do the next one, and repeat as necessary. That said, the IRS has requirements for retention of data:MaryTeslow wrote:We are a small lay-led Fellowship with only volunteers. We have the online version of PowerChurch and as a fairly new Treasurer, I'm increasingly comfortable. Our PowerChurch file goes back many years. This includes multiple members, vendors, and some accounts that are no longer relevant. I have made backups with all data. However, I have been hesitant to try to make deletions.
What is the best approach to peeling off these older years?
Thanks, Mary
While churches do not file returns normally, you have to maintain contribution records and the membership records that may be connected to them for this period.Records of revenue and expenses, including payroll records: Retain for at least four years after filing the returns to which they releate.
Again, while the church does not file, you need to retain records for those donations.Records releating to acquisition and disposition of property (real and personal, including investments): Retain for at least four years after the filing of the return for the year in which the disposition occurs.
These requirements will require keeping some accounts/vendors/members for at least four years also.