How do you print directory to booklet format?

[KathyUU]

I am using version 8.5. I can print the directory in a format that is 8 1/2 x 11 " (one sheet), but i want to print it in booklet format. How do you get the directory to print so it can be a booklet and the corresponding pages are on one sheet? For instance in our current directory the middle page has page 7 on the left and 8 on the right. The back side of that page is 6/9.

I couldn't find a "print to booklet" format anywhere in the manual.

thanks,

Kathy

[KathyUU]

I see that there are 29 views of my posting (my first), but no answers! Doesn't anyone print the directory in a "booklet form" - folding the 8 1/2 page in half?

thanks,

Kathy

[Zorak]

The "booklet format" directory in PowerChurch Plus isn't a true booklet format, as you are seeing it lays out pages 1-end in order, rather than calculating the placement of actual pages to fold up into a book.

You would have to cut and manually arrange pages on a copy machine into a booklet format.

[wellspring]

I prefer to print our directory in column format and then change the duplex option on the copier/printer to booklet format. This takes the cutting & guessing out for you and is also easier to read.

[Jim Albarran]

I have done this in the past using mail merge and a word processor, but you must be good with your word processor. If using 8 1/2 by 11 paper folded to 5 1/2 by 8 1/2, your word processor must be able to subdivide the page. MS Word and WordPerfect can do this, OpenOffice cannot.

Basic steps:
1. Output your PCP data to a data merge file.

2. Setup a mail merge file in your word processor with the fields formatted as you would like them to appear. i.e. I use bold for the name field, maybe even the phone.

2a. I would format each line of the address to be grouped together by not allowing line & Page breaks in between. In MS Word this is a paragraph format function called "group lines together".

2b. Be sure to have a blank line after each address

3. Do the mail merge to a new document (not the printer)

4. In the new document you will find each family/person on a different page. You can do a search and replace of the page break and replace it with nothing.

5. Reformat you page size. Subdivide the page as needed. By not allowing the page breaks in step 2a you should not have a family/individual address break across the new page size.

6. Type in your headings, headers or footers with page numbers.

Printing can be tricky

I believe WordPerfect will print just fine if you choose to print as a booklet. In MS Word you may need to figure how many pages this will require and what page numbers will print on a sheet together. Then you tell MS Word the page numbers to print by entering the page numbers. i.e. A two page document (4 pages subdivided) that will be printed front and back of one folded sheet will print pages 4 and 1 together on one page and pages 2 and 3 together on the back after you flip the paper.

[sailman]

I am using version 8.5. I can print the directory in a format that is 8 1/2 x 11 " (one sheet), but i want to print it in booklet format. How do you get the directory to print so it can be a booklet and the corresponding pages are on one sheet? For instance in our current directory the middle page has page 7 on the left and 8 on the right. The back side of that page is 6/9.
Kathy

MS Word 2003 (probably other versions too) does this nicely, in case your copier does not have a print to booklet option. This only works if PCP has a "print to file" option so the directory text could be imported into MS Word - can someone else confirm that?

1. Set up your document as a booklet. When you create a booklet, it's best to start with a new, blank document so that you have better control over the placement of text, graphics, and other elements. You can add a book fold to an existing document, but you may have to reposition some elements once the book fold is in place.
a. Start a new, blank document.
b. On the File menu, click Page Setup, and then click the Margins tab.
c. In the Multiple pages list, select Book fold. If your document is not set to landscape orientation, Microsoft Word sets it to landscape.
d. In the Inside and Outside boxes, type or select the amount of space you want for the inside and outside margins (margin: The blank space outside the printing area on a page.). If you need even more space along the fold to accommodate binding, type or select the amount of space you want in the Gutter box.
e. In the Sheets per booklet list, select the number of pages you want to include in a single booklet. Or you can select ALL.
f. Select any other options you want in the Page Setup dialog box.
g. Add text, graphics, headers or footers (header and footer: A header, which can consist of text or graphics, appears at the top of every page in a section. A footer appears at the bottom of every page. Headers and footers often contain page numbers, chapter titles, dates, and author names.), and other elements to your document as usual.
2. On the File menu, click Print.
3. Set options for printing on both sides of the paper.

If you're using a duplex printer (one that automatically prints on both sides of the paper)

Click Properties, and then set the options you want. If you have a choice of setting the page orientation and duplex options, select landscape orientation, and flip the document on the short edge or short side.

If you aren't using a duplex printer

In the Print dialog box, select the Manual duplex check box. Word will print all of the pages that appear on one side of the paper, and then prompt you to turn the stack over and feed the pages again.
4. Select the page range you want to print.

If you click Current page or Pages, Word prints the page you indicate, plus the three other pages that belong on the same sheet of paper.

If you click Selection, Word prints your selection using the default page layout instead of booklet layout.

[John Dykema]

Sailman, I've been playing with your procedures but not sure about this:
I choose the Directory format of Column or Booklet format (we like them both). I tell it to save it to a disk file in Word for Windows format. Now, do I open this file and copy and paste it into the new Word document (after setting all the margins, booklet params, as you give in Step 1? Or do I open the disk file and then set all these params for a booklet output.

Our ladies would rather use MS Publisher but I don't know if your steps would be compatable in Publisher or not. What do you think?

Oh..., I just reviewed things and in your Step 1g, you say to add text... Is this where I paste the file into the document?

[sailman]

Sailman, I've been playing with your procedures but not sure about this:
I choose the Directory format of Column or Booklet format (we like them both). I tell it to save it to a disk file in Word for Windows format. Now, do I open this file and copy and paste it into the new Word document (after setting all the margins, booklet params, as you give in Step 1? Or do I open the disk file and then set all these params for a booklet output.

Our ladies would rather use MS Publisher but I don't know if your steps would be compatable in Publisher or not. What do you think?

Oh..., I just reviewed things and in your Step 1g, you say to add text... Is this where I paste the file into the document?

These instructions I provided were copied and quoted from a tips document I found somewhere on the internet. I have done the booklet before, but it was some time back.

Your source document needs to have the text appearing exactly as you would like to have it appear when printed. I would guess that is what you call column format. Just copy and paste your text (lists of names or whatever) from the source document into the new word document you created with the earlier instructions I provided (step 1g). Do not copy the entire "file" - just the text.

MS Publisher "should" have a booklet format to make all this much easier. But I do not use it and am not sure. I doubt if the steps would be the same.