Pick-up by non family member

[kpm547]

We have situations where the mother will drop off her child in the morning and then because she is working, have grandma or a friend come and pick up the child later. The grandma or friend do not attend the church and therefore are not in the system. How do I enable Check-in to allow this person to be approved at the time of check-in by the mother? Is there a way?

Up until now, we've been using the notes at the time of check-in, but the check-out seems kind of lax on the security. Should I be adding these people at check-in time to the database?

[NeilZ]

We have situations where the mother will drop off her child in the morning and then because she is working, have grandma or a friend come and pick up the child later. The grandma or friend do not attend the church and therefore are not in the system. How do I enable Check-in to allow this person to be approved at the time of check-in by the mother? Is there a way?

Up until now, we've been using the notes at the time of check-in, but the check-out seems kind of lax on the security. Should I be adding these people at check-in time to the database?

I would add the grandma or friend under the family with a personal profile of visitor, in this way they are in the system. You could use one of the note fields to add the date and who authorized them for pickup. I would make sure that the person who is doing the pickup has been authorized by the parents in writing. This protects the church, as well as the child.

[breadoflife]

We have situations where the mother will drop off her child in the morning and then because she is working, have grandma or a friend come and pick up the child later. The grandma or friend do not attend the church and therefore are not in the system. How do I enable Check-in to allow this person to be approved at the time of check-in by the mother? Is there a way?

Up until now, we've been using the notes at the time of check-in, but the check-out seems kind of lax on the security. Should I be adding these people at check-in time to the database?

I would add the grandma or friend under the family with a personal profile of visitor, in this way they are in the system. You could use one of the note fields to add the date and who authorized them for pickup. I would make sure that the person who is doing the pickup has been authorized by the parents in writing. This protects the church, as well as the child.

I would second the original poster's request. Adding the personal profile to the existing family really messes up the database when you are doing mailing and also directories. Could a future enhancement have a field for "authorized pickup" persons?

[NeilZ]

I would second the original poster's request. Adding the personal profile to the existing family really messes up the database when you are doing mailing and also directories. Could a future enhancement have a field for "authorized pickup" persons?

Not sure what you mean when you say it messes up mailings and directories.

If they're listed as a visitor (or if you create a special profile status of "child pick up" or something like that) they are easily eliminated from the results of any directory as you would not select that profile status to be included.

As far as mailings, its the same thing, the only mailing address that you would use is the main family mailing profile.