User Support Forum

Hi everyone, and thanks in advance for your help.

We are just working on rolling out server based check in at our church, and we have a few questions we haven't found the answers for.

1) We don't have our large labels yet, and it may be obvious once we do, but suppose 1 child is checked into both a Sunday school class and Children's Church. How many labels will print? Is it possible for only two labels to print i.e. 1 for the child with both classes, and 1 for the parent to claim their child?

2) Is it possible to only use the smaller label (3.5" x 1.125" I think)? If so how do you modify the label layout etc?

3) How does the automatic promotion work? What exactly gets promoted? Is it from one activity to the next or? Where do we set the progression? What if we have 2 year classes? We're still trying to wrap our brains around out activities and events, and maybe there is another category we don't even know about that does the advancement.

FYI as of now we have
ACTIVITY TYPE: Nursery, ACTIVITIES: Infant Nursery, Toddler Nursery, Preschool Nursery
ACTIVITY TYPE: Sunday School, ACTIVITIES: K-1st SS, 2nd & 3rd SS, 4th &5th SS,
ACTIVITY TYPE: Children's Church, ACTIVITIES: Children's Church

3) How does the automatic promotion work? What exactly gets promoted? Is it from one activity to the next or? Where do we set the progression? What if we have 2 year classes? We're still trying to wrap our brains around out activities and events, and maybe there is another category we don't even know about that does the advancement.

Promotion is handled in how the activities are set up. In PowerChurch go to Membership -> Activities & Skills -> Setup -> Maintain Description. This is where you setup the activity.

On the Promotion tab, select which class this activity promotes to and the length of this class (2 years)

On the members tab, double click one of the class members. Toward the bottom you will see a promotion year. This is the year they will promote to the next class. If this is blank (like for a teacher) they will not promote to the next class.

You also need to set when class promotion occurs. Go to Membership -> Activities & Skills -> Setup -> Activities & Skills Setup. Select which month your promotion occurs. Some churches promote in June while I think most promote in August.

To actually do the promotion you will go to Membership -> Activities & Skills -> Class Promotion. You can step through the process to see who will be promoted. You can deselect anyone to keep them from promoting if necessary. If you do not want to do the promotion now, don't click the finish button.