Posting transactions issues.

[santej]

Currently the version(i think its 7.5 or 7.0) that our church has stattes that entries can be posted in the current and prior month only.

However if we have closed the month (e.g march) and in the month of april we find we have more march entries to be made can we utilize the prior month option for posting even if march is closed, if not then how can we optimize the functionality of prior month posting.

Also in reference to the above question once we close the month of march the current month automatically becomes 0304(i.e. April 2003). Which remains 0304 even if we are entering August transactions. Has the upgraded version modified this functionality wherein the transaction date is what decides which month it gets posted to rather than the month from which the books have not been closed. (eg. quickbooks has this functionality wherein months need not be closed)

Once more question we have realized that when we have made an error in entering contributionsto the wrong fund, the manual says that you can enter the same amount with -ve sign to the incorrect fund and then post the amount to the correct fund however we have noticed that when posting the contributions to the the accounting module the -ve entries does no get posted, even though the funds are matched to the proper financial accounts. Are we doing something wrong or missing a step. We are posting all contributions and financial transactions prperly as all the other contributions go through. Has any body else noticed this?.

Any help on any of the above.

[Zeb]

Currently the version(i think its 7.5 or 7.0) that our church has stattes that entries can be posted in the current and prior month only.

However if we have closed the month (e.g march) and in the month of april we find we have more march entries to be made can we utilize the prior month option for posting even if march is closed, if not then how can we optimize the functionality of prior month posting.

when entering a transaction you need to make sure you have prior month selected in the enter transaction screen. For the other modules make sure you post using the correct month. To verify and possibly change the month you can go to Fund Accounting and Modify Unposted Transactions and view your transactions and their accounting month (fiscal month), if it is wrong then change it.

Also in reference to the above question once we close the month of march the current month automatically becomes 0304(i.e. April 2003). Which remains 0304 even if we are entering August transactions. Has the upgraded version modified this functionality wherein the transaction date is what decides which month it gets posted to rather than the month from which the books have not been closed. (eg. quickbooks has this functionality wherein months need not be closed)

I am not familiar enough with Quickbooks to make the comparison. In PowerChurch however, it operates on a 12 month calendar, and to be able to produce monthly statements it needs to be able to look at a period, the accounting month. Even in the newest version of PowerChurch it still posts by the accounting month and not by the posting date.

There are some major revisions happenning in the Accounting module scheduled to be in the next version of the program.

Once more question we have realized that when we have made an error in entering contributionsto the wrong fund, the manual says that you can enter the same amount with -ve sign to the incorrect fund and then post the amount to the correct fund however we have noticed that when posting the contributions to the the accounting module the -ve entries does no get posted, even though the funds are matched to the proper financial accounts. Are we doing something wrong or missing a step. We are posting all contributions and financial transactions prperly as all the other contributions go through. Has any body else noticed this?.

Any help on any of the above.

I am not aware of the problem you are describing, voiding a Contribution is as you have described, simply enter the Contribution in the same manner, same date, fund number, envelope number and date, but use a negative (-) amount.

If you are having other issues with that then you may need to call our technical support office for further assistance at (800)486-1800.