Help with payroll

cwalkerm20 · Post by **cwalkerm20** » Tue Apr 29, 2008 10:12 am

Yesterday the 28th was payroll everything went fine, until I realized I posted payroll to march. or at least i think i did. I printed the checks and then went up to fund accounting and clicked post transactions, that is when i realized it was for march. I didn't post them. okay so then i went back to payroll and voided all those checks and put them in manually with the new working month being April. So then i went back up to fund accounting=post transactions and there is transactions to post in march and april. I have had VERY little training with this software, and I feel i have done something wrong. My question is... should i go ahead and post the transactions for both months, and if i do will the checks i wrote show up twice? Or can I erase the unposted transactions for march. Please help

Post by **Zorak** » Tue Apr 29, 2008 11:06 am

At this point, you can verify what transactions are out there waiting to post by running an "Unposted Transactions" report from the Accounting > Fund Accounting > Reports - Fund Accounting menu.

You should see the original checks for March, then the voided checks for March, then the corrected checks for April.

In going back to the start of the problem, when you realized the checks were about to post to March, you could have simply gone to Accounting>Fund Accounting>Modify Unposted Transactions and changed the month from March to April. This would have saved the steps of voiding PR checks and reentering them.

RLM · Post by **RLM** » Tue May 27, 2008 1:27 pm

I had a similar issue with a recent week's payroll which involved three checks. When I made the correction prior to posting (I am at work & don't have it in front of me) 'saved' it I get an error that states something to effect of the change not affecting AP. Should I proceed with the 'save'? Or, is there a better method of dealing with this?

Post by **Zorak** » Tue May 27, 2008 2:31 pm

If the problem is simply the accounting month, then yes, it is OK to fix it directly in Fund Accounting. Other things, such as check number, date, amounts, etc. would most likely be better fixed by voiding the check in Accounts Payable and reentering as a manual check. Changes made in Accounts Payable will of course update the Fund Accounting numbers as well.