Establishing contributions as restricted

[Intercession]

Hi,
We have a number of funds set up in PowerChurch that include restricted money. An example is the Flower Fund. When we get a check on Sunday designated for Flower Fund, it is being handled through the contributions system fine except that the amount of restricted money in the Flower Fund is not being increased by the amount of the contribution.
Accounts set up are:
1110-101 Flower Fund
3210-101 Temporarily Restricted Flower Fund
4210-101 Flower Fund Income
4810-101 Flower Fund Restricted Release
5784-101 Flower Fund Expense
I have a fund set up in Contributions -- 101 Flower Fund. It is set up with a debit (bank) account of 1110-101 and a credit (income) account of 4210-101, with 100% in the "The above fund is to receive" block.
What I don't know how to do is set up so the contribution increases the restricted amount for Flower Fund.
Thx,
Bill Day
Treasurer, Church of the Intercession

[debbie]

For the account 3210-101 Temporarily Restricted Flower Fund is the "Include in Cash Management" box checked?

I have a fund set up in Contributions -- 101 Flower Fund. It is set up with a debit (bank) account of 1110-101 and a credit (income) account of 4210-101, with 100% in the "The above fund is to receive" block.

I don't think you have to have this automatic transfer set up if you have those acct #'s set up in the debit and credit account boxes

[JohnDMeyers]

Bill,

Debbie is correct that you don't need to use the bottom section of the Contribution Fund window. That would be if you wanted to have a Fund 102 receive 10% from Fund 101, for example.

By Entering Contributions and selecting Fund 101, you will be putting money into the restricted income account, which it appears you have done accurately.

[jordan2k510]

I am just getting started setting up the Chart of Accounts. We have several 'fund' managers for Benevolence, Missions, Building, etc. Any contributions designated for these funds is transferred to these managers who provide their own monthly reports and should not show up as income on the General Fund Income and Expense Statement. Would these be designated as pass thru accounts in order to accomplish this or is there a better way to set them up? Thank you for your consideration.

[NeilZ]

I am just getting started setting up the Chart of Accounts. We have several 'fund' managers for Benevolence, Missions, Building, etc. Any contributions designated for these funds is transferred to these managers who provide their own monthly reports and should not show up as income on the General Fund Income and Expense Statement. Would these be designated as pass thru accounts in order to accomplish this or is there a better way to set them up? Thank you for your consideration.

Let me understand.

These other "funds" are NOT being controlled by the treasurer ??

Or are they separate funds (01 - general, 02 - mission, 03 - benevolence, etc) under Powerchurch, and there is only one bank account, or are they different accounts?

[jordan2k510]

Neil,
Thank you for your response and inquiry. Yes, these are managed by separate treasurers hence my dilemma. The treasurers issue separate statements to contributors at year end. Some of the contributions are part of split donations collected on Sundays. However, Ccontributors are at liberty to give donations directly to the individual treasurer of a specific fund.
Regards, Judy

[NeilZ]

Neil,
Thank you for your response and inquiry. Yes, these are managed by separate treasurers hence my dilemma. The treasurers issue separate statements to contributors at year end. Some of the contributions are part of split donations collected on Sundays. However, Ccontributors are at liberty to give donations directly to the individual treasurer of a specific fund.
Regards, Judy

FWIW ... it does not sound like a good fiscal policy to have that many fingers in the financial pie.

[jordan2k510]

Yes, I agree but this is the way it has been given to me. My first task is to get all setup as is in Power Church with the intent to improve the financial control position in the future. My question is given the current situation should I set these up for now as Passthru accounts?

[NeilZ]

Yes, I agree but this is the way it has been given to me. My first task is to get all setup as is in Power Church with the intent to improve the financial control position in the future. My question is given the current situation should I set these up for now as Passthru accounts?

OK ... are these monies are deposited in the same checking account as the rest of the church funds?

[jordan2k510]

No, funds with their own treasurers have their own accounts.

[NeilZ]

No, funds with their own treasurers have their own accounts.

In that case, I don't even see a need for these funds to be transferred over to funds accounting. All you should need to do is create the individual Contribution Funds in Contributions, and not setup any accounts for them to post to over on Funds Accounting.

There would be no tracking of the monies other than in the Contribution module. You would see an error message (I believe) when you do post, but all that would happen is that these funds would only post the data in the Contribution module.

[jordan2k510]

Thank you Neil for your response.