Correcting a wrong check number?

[compresby486]

Hi everyone!

I'm new here (and new to PowerChurch by about a month!) and did a search but I didn't find my specific problem, so here goes! I'm using PowerChurch Plus version 9 with Windows XP home edition.

We have a treasurer that hand-writes checks and then I have to input them into the program manually. When I did a check last week, I used the wrong check number. I don't want to void the check because that number will be used in the future. How would I handle that in the program? Also, I assume I have to correct it in accounts payable, not fund accounting, but I didn't see a way to do that.

Can anyone help?

Thanks!
Denise

[JohnDMeyers]

Denise:

If you don't void the check, you won't want to reuse the check number.

You can void the check and reuse the check number, if you want to. The void of check 1475, for example, will produce an entry with a reference 1475-VOID. When you look in the check reconciliation window, the check will appear in the bottom window, and the void will appear in the top window (like a deposit).

If you reuse the check number, you will have two entries in the bottom window with 1475 as a reference, and one in the top window with 1475-VOID. You can reconcile the original 1475 with the 1475-VOID, and the new 1475 when that check appears on your bank statement.

You will want to void the check in Accounts Payable (which will update the vendor record) and post it in both Accounts Payable and in Fund Accounting.

[compresby486]

John, thanks so much for your help! I guess I was confusing voiding the check in the program with making the check unusable in the future. I only work 2 days a week, so my learning curve with this new program seems to be stretched out! Anyway, thanks again, and I'll be checking out the site in your signature line!

Thanks!
Denise