AP and Invoices

[pcu55303]

Question:
If I have an invoice for $500, I enter in into the software and want to write a check for half the amount today and pay the other half 2 weeks later, does the software have the ability to show you the original invoice amount and balance due or do you have to create 2 invoices tied to one bill? Also, is there a way to tie in a manual check to an invoice? I do not have pre-printed checks yet.

Thank You

[JohnDMeyers]

The "number" on the manual check is analogous to the "Reference" on the computer-generated check. You can enter the check number there.

Both the manual check and the computer-generated check have a "description" field where you can reference the invoice number.

The vendor record will contain both the manual checks and the computer-generated checks. By running a report like the Vendor Activity Summary, you can see all of both types of checks used to pay that vendor.

[pcu55303]

but if I have 2 invoices from the same company, want to use separate checks for each invoice and want to pay half of one invoice now and the other half later, is there a way to reference with a manual check a specific invoice for it to pay?

I hope that makes sense.

[JohnDMeyers]

The closest thing I can think of, using manual checks, is to look at the POST NOW tab.

To do what I think you are asking, you would set up two manual checks with different check numbers and the same invoice number in the description.

You could set them both up with a POST NOW set to NO. When you submit the first handwritten check, you can go in and change the POST NOW on the first manual check to YES and post it in Accounts Payable and in Fund Accounting. Only the manual check with the POST NOW set to YES will post.

When you pay the remainder, you can change the POST NOW to YES on the second manual check and post.

Does that work?