Payroll posted in wrong month

[GHBCTonia]

I'm new to this software as of Jan 1st this year.
I just ran my Inc & Exp report for March and noticed that the staff payroll was $0.00 for "current period" but the year to date is correct. I researched and found that even though the date of the payroll is 3/1/2010 I posted it in the month of February. Is there anyway to correct this at this point so the exp shows on the March statement?
The bank reconciled but I guess for posting purposes I need to make sure that I'm in the correct month when doing transactions.

[JohnDMeyers]

In a double-entry system, all postings are permanent.

Also, closing the end of the month is permanent. You cannot go back in time. In other words, any correction entries will also be posted in the current month.

The only way to correct this situation is to restore a backup from before the posting was made and do it all again. Depending on how many transactions you have made since then, you may want to consider this option.

[GHBCTonia]

Thank yo so much for the reply. Restoring from my backup isn't an option since there's an entire month of entries I'd have to redo.

Still, I'm am a bit confused about "closing the month". I see that option under the Fund Accounting menu but I don't believe that I selected that at all these past 3 months of using Power Church.

I do remember selecting "change working month" from February to March a few days ago but that was only when I noticed it showed Feb and not Mar when entering contributions and manual checks recently.

I just went to look under Accounting Setup and the working month is March but the "accounting data has been closed through: December 2009". So, as I understand this...Jan-Mar 2010 are not closed. Am I understanding this correctly? I have "posted" all the transactions for Jan-Mar but not closed the months. Are the transactions still permanent? There is no way to go back into a "posted" transaction and change the month?

[JohnDMeyers]

Before proceeding with the following, please make a backup of PowerChurch....

Closing the Month is permanent.

Change working month is not permanent.

The good news is that if have not closed Jan, Feb, Mar, or Apl, then you can go back and change the working month to a previous month and make more entries.

You will have to CHANGE THE WORKING MONTH back to February, make a correction entry (because you originally entered the data in February, apparently), then CHANGE THE WORKING MONTH to March and make the entry as you wanted it, and then CHANGE THE WORKING MONTH back to April to enter new stuff.

Because your entries were made in payroll, you should CHANGE THE WORKING MONTH to February and void the payroll checks. This may be tricky, as you have already reconciled the checks. You may want to go back into the reconciliation, select ALL (reconciled and unreconciled) and unreconcile the payroll checks, then go into payroll and void those checks.

After unreconciling and voiding, CHANGE THE WORKING MONTH to March and reissue the payroll checks (on the fifth screen, you can choose to issue the checks as a MANUAL CHECK). A manual check will not print a check. You simply post it in payroll and in fund accounting as a book entry. You can give the manual checks the same numbers as the originals. They will post in alphabetical order, I believe (which may not correspond to the original payroll check order, but this is a small detail at this point). In other words, if you have several employees, the new check numbers in the sequence may not be exactly the same as the original check number sequence.

After posting them in March, CHANGE THE WORKING MONTH back to April.

Remember to re-reconcile the new checks.

Eventually, you should begin CLOSING THE MONTHS of Jan - Mar.