Cash Advance

[LindaW]

I gave a ministry leader a cash advance check for $350.00.
They are required to turn in receipts and unused monies in 30 days.
I did not post it over to fund Accounting.
When the CA was turned in I then fill it in according to the line item the money is spent out of.
In this case they spent $352.54 and are requesting the $2.54 to be paid to them.
How would I show this?
So this is what it looks like;
01-xxxx- 16.00
01-xxxx- 132.82
01-xxxx- 203.72
Notice the total is 352.52

Thanks for your help

[JohnDMeyers]

Here's how I would do it.

When you give out the $350.00, you can post it to another asset account to show it coming out of checking (or savings). Someone is a "substitute bank" for lack of a better term.

CR 01-1110-000 checking $350.00
DB 01-1910-000 cash advance $350.00

When the money is spent or cash is returned, you can DB a combination of expense accounts, and put the cash back into checking. Since an additional $2.54 needs to come out of checking, I would just show it coming out of checking

CR 01-1910-000 $350.00 (zeroes out this account)
CR 01-1110-000 $2.54
DB 01-5xxx-000 expense #1
DB 01-5xxx-000 expense #2
DB 01-1110-000 checking (if cash comes back in)