Accounts Payable, Vendor Notes

[jherring]

When entering new invoices in payables, why doesn't the "Vendor Notes" appear on the look-up vendor function?

[NeilZ]

Probably because the notes field is too large a field to include on that screen. Is there a reason you would like to see them there ??

[jherring]

I have vendor accounts with the same name except with different addresses and account numbers. They also have different vendor ID's, but choosing which one is the correct one is difficult without seeing the "short note" for each vendor. Example: Annuity accounts for different employees, checking account, savings account and loan account at the same bank.

[bookkeeper-sheila]

I have the same problem. I just keep lots of sticky notes on my computer monitor.

[NeilZ]

This sounds like what you will probably need is a larger vendor ID data item. I would guess that would involve changing the database, and that probably won't happen until the next major revision of Powerchurch.

You may want to think about changing the vendor ID to include the employee's Employee number as shown in Payroll.

For example:

If employee 1 and employee 5 have annuities at the same bank, you could do something like this:

Anuty1, Anuty5 .. and so on. Each one has the same bank address information but different account numbers.

[bookkeeper-sheila]

yup...I use initials in the vendor code,...and lots of sticky notes.

[jherring]

If the "Short Note" section is viewable when choosing the vendor for "Maintain Open Invoices", I believe this would be the simplest solution. Thanks for the input. God bless!

[NeilZ]

If the "Short Note" section is viewable when choosing the vendor for "Maintain Open Invoices", I believe this would be the simplest solution. Thanks for the input. God bless!

That would then involve redesigning that list screen, and that again points back to the fact that the 'short note' is a 62 character data item. Something for the wish list ??

[jherring]

The "Short Note" is viewable in the "Maintain Vendor Records / Locate" function. Hopefully, it would not be too difficult to incorporate the same codes in the "Maintain Open Invoices". How do I suggest this for the wish list?

[NeilZ]

The "Short Note" is viewable in the "Maintain Vendor Records / Locate" function. Hopefully, it would not be too difficult to incorporate the same codes in the "Maintain Open Invoices". How do I suggest this for the wish list?

wishlist@powerchurch.com

[Jeff]

I've already added to the wishlist database.

[jherring]

Thank you, Jeff and NeilZ.

[bookkeeper-sheila]

Thank you for the wishlist add. I'll have to find a new way to decorate my monitor then...

[Jeff]

Just a follow-up. I have added the short note to the vendor look up for the next maintenance release of version 11.1. We are working on it now and it should be released in the next few weeks.

[bookkeeper-sheila]

thank you Jeff!