Equity Account Question

[northsidebc]

Our church uses accounting basically to track our checking account. When I run the cash management report, I find that there is an amount in an equity account that is added to the checking account, which gives a larger total than we have in checking. This is an offering for missions that was entered in the contributions module as a donor restricted gift. In this case, the income account is 01-3210-102, and contra-income account is 01-4810-102, and the asset account is 01-3210-102. The 3210 account is on the cash management report showing
$-1,086.41

But if I run a sub-account report on 102, the 01-3210-102 account shows a balance of -0-.

I've checked the Close To report, and both 4210 and 4810 are set to close to 3210.

Does anyone have any suggestions about how to get rid of these amounts on the cash management report? I'm a retired pastor, so everyone thinks I know everything about a church, but I'm not very savvy when it comes to accounting.

Maybe I just don't understand what the cash management report is meant to show me.
Any help would be appreciated. Thanks
Carroll Waddell

[Jeff]

The question is do you really have 1,086.41 as a donor restricted amount or is this amount wrong?

The cash management report is trying to show you that not all money in the checking account may be used to pay current bills. Say you have 5,000 in the checking account and 1,086 is to be used for a donor restricted amount, the purpose of the cash management report is to show that you have $3914 (5000 - 1086) available to use.

If the money for the donor restriction is not in the checking account. It could be in a savings account or investment account, in the maintain chart of accounts screen on the donor restricted equity account, un-check the show in cash management report option.

[northsidebc]

This money mentioned has already been donated and spent. When the check was written, it was released from restriction.

Carroll

[JohnDMeyers]

the income account is 01-3210-102

I am assuming you meant that 01-4210-102 is your income account, and it closes to 01-3210-102

In some reports, you will see a [system generated] note for 01-3210-102. This is the amount that "is going" to be added to the account at the end of the year. The balance currently will not include the [system generated] amounts, and may even show $0.00

I am not sure how the cash management or sub-account reports deal with the [system generated] amount, so look for those words on the reports.