Entering unreconciled transactions on v.9

[Sandra Michalscheck]

I'm setting up version 9. Wanted to begin with 1/1/05. I have entered in all my unreconciled checks and deposits during the setup. Gone on to create my own chart of accounts (learning how to delete the dependency items as I go....ugghh). Of course, being the end of the year/first of the year, people have now mailed in checks that are postmarked before the end of last year for a last minute tax credit. I should have thought of that I guess. Didn't. Now I can't find how to put in another unreconciled transaction (deposit) for my checking account for a date before my data starts, without undoing everything all the way back to the setup. Can't say I really want to do that. Again. Any suggestions?

Having done 8.5 from scratch 2 years ago, and now doing 9.0 from scratch--I've got to say I really don't care for the "tutorial" installation method for the chart of accounts. It would have been a whole lot simpler for me doing the whole entry on my own like last time. Hate this having to go back to setup again when something isn't working right.

[jeffkoke]

...Now I can't find how to put in another unreconciled transaction (deposit) for my checking account for a date before my data starts, without undoing everything all the way back to the setup. Can't say I really want to do that. Again. Any suggestions?

Sandra,

I think that there are a couple of ways to do this, however, I'm also not fully understanding your question. So, here are some suggestions:
1. Enter the contributions using a 12/31/2004 date
2. Enter the contributions as a journal entry and use the 12/31 date.

If neither of these make sense, its probably because I'm still on my first cup of coffee!

Jeff

[Zaphod]

If I'm understanding correctly, then Jeff is right. You'd just enter the contributions with the appropriate date (12/31) and they'll show up on the statement in the prior year. Obviously, you're going to be posting these things in the current fiscal year, so it seems appropriate that you just put them in to January. Of course, I'm not an accountant, so there may be some rule about that, I don't know.

[Sandra Michalscheck]

I guess I didn't make myself clear in my previous post. I am not wondering about entering a transaction for the checks received in 05 postmarked for 04. That has already been done and the money deposited in the bank on the old v. 8.5 software. What I need to know is, since I am beginning my v. 9.0 program on 1/1/05 and NOT transferring the v. 8.5 data into it (in other words, setting it up as a brand spanking new program using the 9.0 setup assistant); and, since I have already done all the setup work, including my new chart of accounts, payroll setup, etc.. . . . . Is there a way I can now enter that late deposit as an outstanding deposit against the bank account? That is normally done in the beginning of the setup assistant, which is GONE now. I cannot enter an 04 transaction in--my setup was dated to start on 1/1/05. There IS no 04 on my v.9. And I cannot run a transaction through in 05, because that would duplicate the transaction on the books, in the wrong year. It's already been done in 04; it's just not listed on the v.9 check register to be reconciled when the next bank statement arrives showing the deposit, because it arrived after I had already run the setup assistant and completed it. Does this make sense yet?

[Jeff]

Sandra,

To make sure I understand your problem correctly, you received money that you want part of your 2004 income, but it was not included during the setup assistant part. If this is correct, you are going to have to enter it as a journal entry, debit the bank account for the amount and credit the appropriate equity account. When 2004 closed the income was transfered to the equity. This will increase the bank but will not increase 2005 income. You will have to do this in you Januray 2005 month as this is the earliest month you can post to, but it should not pose a problem because the Income and Expense report is not effected by this transaction. This transaction will be included on your check register and bank reconciliation though.

[Sandra Michalscheck]

Thanks, Jeff!

I can see where that will work. And a pretty simple thing at that. Just didn't think of it. Thanks a lot. Will save me a lot of work.

SM :lol: