mistake in payroll

[BethAn]

I just started using this program at the beginning of the year and have already made a mistake on a payroll check. I didn't find this mistake until after the check had been cashed and I don't know how I can fix it.
When I was setting up the individual employees I failed to put SS on one employee. The check was written and no SS was taken out, just Med. How can I fix this on the next check so that the extra SS is taken out?
Thanks, Beth

[Tobiestew]

Hi Beth- As someone who has done payroll tax accounting for 20+ years, I want to reassure you not to panic about this. You are still in the same reporting period for the payroll taxes, so it is nothing too serious. I am new to the Power Church program, so I am interested to see how the forum administrators tell you how to handle this in the PC program. I know what I would do- but I am curious to see how they recommend handling it.

[BethAn]

Thanks, I know that I'm still in the same reporting period so I'm not so concerned about that, I just want to get it fixed. I thought I had everything under control, but then... Oh well. And to top it off, it was my check. You'd think I'd have noticed a problem.

[BethAn]

Oh my, now I just realized that I've also written a couple of checks wrong. I used temp restricted accounts must have use the wrong account and forgot to press the release restricted button. I think I've also posted these transactions. How can I fix this?

[Jeff]

The easist way to correct the payroll is on the next payroll check run is to withhold the extra Social Security.

To do this:
Bring up the Maintain Employee Pay Items screen
Edit the Social Security deduction
On the edit screen you will see a place for tax table, clear the tax table in use and press enter.
When you clear the tax table, you will be able to maually enter the tax amount.
Enter the amount of tax you need to withhold on this paycheck.
Run you paychecks as normal.

After you print your paychecks, be sure to go back and put the taxtables back in so that you don't withhold the additional amounts next time.

As far as the release transaction, that can be entered as a separate transaction on its own. Just add a new transaction now and press the release button. The release transaction is a balanced entry, you might want to add a note so if someone later questions it, they can find which tranasaction spent the money.

[BethAn]

Thanks. I'm not to sure I completely understand how the Temp Restricted works, or even if I did the first transaction right, but I'll try what you said and see if it works.
Thanks again for all the help.

[Tobiestew]

Hi -

Note: Since he recommends changing the next check SS amount, rather than adding a new one-time pay deduction to post the old tax amount, just a reminder to manually add the previous check amount AND the current check amount of SS tax for each check.

[BethAn]

Thanks, I'm going to write that on the pay sheet right now so I don't forget.
Beth

[BethAn]

Thanks, I'm going to write that on the pay sheet right now so I don't forget.
Beth