Transfer Accounts

[JGraves]

We are Power Church Plus v 11.5 usres. We have several ministries that operate entirely on funds collected within their ministries but the funds are deposited into one GF account. Two of these ministries (Church School and Church Newsletter) have chosen to support another ministries (ASJ) within the church. They want to transfer funds from each of their accounts to that ministry's account.
I have enabled transfer accounts according the info found in the users manual. Just looking at the sample transaction, the simple setup would suffice but what will I do to identify the funds accounts that I transferring funds from and transferring funds to, do I add the ministries to coa under transfer to and transfer from? Do I just make good notes? Please help, Thank you,

[tborgal]

I created transfer accounts for transfers in and out of each of my funds.
Example:
9001 TRANSFER TO OTHER FUNDS Level 2 account
9010 Transfer out of 01 Fund Level 4 account

9500 TRANSFER FROM OTHER ACCOUNTS Level 2 Account
9510 Transfer in from 01 Fund Level 4 account

Adding accounts under the 9001 and 9500 Level 2 accounts as needed.

This way you know what fund it came from and went to. Also I would enter very good notes as to what you are doing and why.

Hope this makes sense.

[jcgraves3004]

Yes it makes perfect sense, thank you.

[jcgraves3004]

allow me to apologize up front. I am starring at the screen wondering where to go next with all the new found information. where do I enter the transaction, is a manual invoice, manual transactions?

[tborgal]

It would be a transaction under Fund Accounting. Just to be on the safe side I would do a backup before you make the transfer. That way if it does not turn out the way you expect it to you can go back to where you were before the transfer.

[jcgraves3004]

thanks again!

[JGraves]

Power church v11.5 users

I am still missing something. Please forgive me but here are the specifics maybe they will help give me more clarity.
Two funds which operate entirely out of funds allocated specifically to their ministries but deposited to the one General Funds account.
CS wants to give $100 to the ASJ fund and Scanner $50 to the same.

Please will you walk me through the process ,
thanks

[JohnDMeyers]

Using Tom's account configuration above, I am assuming the following:
Fund 01 is the General Fund
Fund 02 is the CS Fund
Fund 03 is the ASJ Fund

You should assign 9010 to Fund 01 and assign 9510 to Fund 02 and Fund 03.

You will then have these transfer accounts:
01-9010-000 Transfer out of 01 Fund
02-9510-000 Transfer in from 01 Fund
03-9510-000 Transfer in from 01 Fund

Using Fund Accounting / Enter Transactions, you can transfer $100 from Fund 01 checking to Fund 03 checking like this:

DB 01-9010-000 Transfer out of 01 Fund $100
CR 01-1110-000 01 Fund checking $100

DB 03-1110-000 03 Fund checking $100
CR 03-9510-000 Transfer in from 01 Fund $100