Omissions made in set up...can I enter new data

[cmp]

I purchased PC online and although our church had been using a previous version, there was the accounting was confusing and we wanted to streamline the process. I started fresh (I am a new Treasurer without much accounting experience) but with the help of an accounting friend, I was able to set up the new Fund Accounting. I set up some accounts but neglected in a couple of places to input the amount that should go with that line. The set up is closed and I don't know how to get this info into the system.

If it is not possible, I will have to restart which is not a huge task but I want to make sure that if I have to restart, the Contributions component will not be affected. For example, will I lose September's postings?

Finally, on a different topic, if the Contributions secretary makes an error, can I reverse it through Accounting? A warning comes up that says it was created in Contributions and changes made in Accounting will not transfer.

Looking forward to any advice available!!!

/c

[NeilZ]

I purchased PC online and although our church had been using a previous version, there was the accounting was confusing and we wanted to streamline the process. I started fresh (I am a new Treasurer without much accounting experience) but with the help of an accounting friend, I was able to set up the new Fund Accounting. I set up some accounts but neglected in a couple of places to input the amount that should go with that line. The set up is closed and I don't know how to get this info into the system.

This topic may help you on this: viewtopic.php?f=3&t=3099

If it is not possible, I will have to restart which is not a huge task but I want to make sure that if I have to restart, the Contributions component will not be affected. For example, will I lose September's postings?

Accounting and Contributions are two separate modules, and the databases are really not connected. So if you restart Accounting, you will not lose Contributions history.

Finally, on a different topic, if the Contributions secretary makes an error, can I reverse it through Accounting? A warning comes up that says it was created in Contributions and changes made in Accounting will not transfer.

If there is a problem in Contributions, where there was an incorrect entry, its best to fix it in Contributions, then post the changes to Accounting. The system will create the proper transactions to post to Funds Accounting. The reason for this is that more often than not you need to adjust a donors contribution entry, so fixing that, then posting, fixes contributions as well as accounting.

[cmp]

Thank you, Neil. The link was helpful and I will likely go this route.

Re the Contributions question...the situation is that all of the envelope offerings were posted as open; it was not just one entry. I think it may have been the result of my taking over the accounting and setting up some new accounts and renumbering others. I did this without realizing that this would impact upon her entries. I just hate to ask her to redo it when it was probably as a result of a problem I had created.

[NeilZ]

Thank you, Neil. The link was helpful and I will likely go this route.

Re the Contributions question...the situation is that all of the envelope offerings were posted as open; it was not just one entry. I think it may have been the result of my taking over the accounting and setting up some new accounts and renumbering others. I did this without realizing that this would impact upon her entries. I just hate to ask her to redo it when it was probably as a result of a problem I had created.

In that case, you can create the proper transactions for the deposits. Just use one of the posted deposit transactions as a guide. if you need to know what income accounts to use, have the Contributions Secretary print off a separate Funds Report for each week you need to correct.

Then you should make sure that she has the Contribution Funds setup to post to the correct Funds Accounts. This is actually the only tie to FA that Contributions has. It uses the accounts referred to in the Fund Setup to create transactions which are placed in the Funds Accounting Unposted Transactions queue.