Getting rid of really old checks

[gospeltab]

Hi,

We are running version 11.5. I am trying to clean up the benevolence checkbook and we have 7 uncleared checks that were written in 2006, 2008, and 2009 that were never cashed. What is the best way to get rid of them?

If I void the check number they show up as posting in the year they were written. Since those months have all been closed they sort of sit in limbo...

Please help!

Thanks!

Deanne

[NeilZ]

Hi,

We are running version 11.5. I am trying to clean up the benevolence checkbook and we have 7 uncleared checks that were written in 2006, 2008, and 2009 that were never cashed. What is the best way to get rid of them?

If I void the check number they show up as posting in the year they were written. Since those months have all been closed they sort of sit in limbo...

Please help!

Thanks!

Deanne

You can void the checks, then post them to Funds Accounting. In the Modify Unposted Tranasctions function, you can change the posting month and the date (if necessary) to reflect the current month and year, then post them to the current month.

You can then do a reconcile and the checkbook should balance.

[Jeff]

If you reverse the checks and change the month to post this year, you will potentially change the amount of expenses for this year.

For example, if you wrote a check in 2011 for $100 and posted it to a lawn maintenance expense account. If you reverse it and change the posting month to this year, it will reduce the lawn maintenance expense for this year.

If you don't want to effect any amounts for this year, you would offset the entry to an equity account.