Adding non payroll items on the payroll check

[bjsbrown65]

I've looked for instructions but haven't found. We have allowances that we want to show on payroll check but under payroll, setup and maintain item descriptions, there is only income and other type deductions and I want to add a non income item. If this can be done, please tell me how. Thanks.

[NeilZ]

I've looked for instructions but haven't found. We have allowances that we want to show on payroll check but under payroll, setup and maintain item descriptions, there is only income and other type deductions and I want to add a non income item. If this can be done, please tell me how. Thanks.

I've split and moved the post to a new topic and correct category. Been a long day already ..


That said, exactly what type of item you want to add to payroll. Include as much detail as possible.

[bjsbrown65]

Begging your pardon, but why am I in the wrong category since it's about Payroll and I am in accounting plus this was added as a new post and not a reply. Having said that, I want to add a cell phone and a housing allowance. Thanks.

[JohnDMeyers]

You would add these in Payroll / Setup / Maintain Item Descriptions / ADD / [Income]

Item number: 21 (or any numbering scheme you choose)
Description: Cell Phone
Expense Account: 01-5430-000 cell phone
Bank Account: 01-1110-000 checking
Tax Options: Taxable

Item number: 22 (or any numbering scheme you choose)
Description: Housing Allowance
Expense Account: 01-5020-000 Pastoral Housing
Bank Account: 01-1110-000 checking
Tax Options: Housing Allowance

Sorry, Neil, I didn't see your reply.

[bjsbrown65]

thank you. I had tried this but when I process payroll and attempt to add the item, on the add pay item screen, it wants to know rate information and when there is nothing entered, get error message "employees rate must be greater than 0".

[NeilZ]

thank you. I had tried this but when I process payroll and attempt to add the item, on the add pay item screen, it wants to know rate information and when there is nothing entered, get error message "employees rate must be greater than 0".

You should have an idea of what the housing allowance would be on a monthly basis, and at least a ballpark figure on the cell phone. These can be adjusted when it comes time to run payroll.

[bjsbrown65]

just to confirm, I show as a salary (rate type) even though it's not a salary item.

[NeilZ]

just to confirm, I show as a salary (rate type) even though it's not a salary item.

The 'salary' rate type allows the user to enter an amount in the box, there are only two rate types setup in Powerchurch, the other being hourly As it is, housing and cell phone are both income items.